Administrator (GMG/AM 2)

Summary

Under the supervision of the Senior Director, Policy Analysis, Research and Development, the Administrator is responsible for providing administrative support, ensuring that the operations of the Branch are carried out in an efficient manner. 💰Salary range $1,711,060 - $2,301,186 per annum.

Responsibilities

• • Compiles, stores and retrieves management data;
• • Researches and provides information to the Director, Planning, Research and Evaluation in the preparation of reports;
• • Prepares the annual budget and weekly cash flow of the Branch’s expenditure;
• • Monitors the financial performance of the Branch using the electronic performance monitoring system and provides regular updates to the Director, Planning, Research and Evaluation;
• • Requests and maintains an adequate supply of office stationery;
• • Ensures that telephone bills are reconciled and payments are made in respect of toll calls;
• • Prepares requisition forms for internal expenditure and submits travel and other reimbursable claims to the appropriate Unit;
• • Assists in the preparation of the Corporate and Operational Plan for the Branch;
• • Prepares and dispatches documents;
• • Maintains an effective general filing system;
• • Prepares resource material and packages for participation of seminars, workshops, and retreats;
• • Performs any other related duties that may be assigned from time to time.

Required Skills

• Core:

  • • Good oral and written communication skills
  • • Good interpersonal skills
  • • Customer and quality focus
  • • Good planning and organizing skills
  • • Teamwork and co-operation skills
  • • Integrity

• Technical:

  • • Knowledge of Office Management and Ethics
  • • Record and Information Management skills
  • • General knowledge in budget cash flow preparation
  • • Knowledge and use of relevant computer applications – Microsoft Office Suite

Qualifications

• • Diploma in Public Administrative Management, Management Studies or equivalent;
• • Two (2) years related work experience.

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • Position requires undertaking local and overseas travel

Applications accompanied by résumés should be submitted no later than Tuesday, 3rd June, 2025 to: The Permanent Secretary Ministry of Science, Energy, Telecommunications and Transport PCJ Building, 36 Trafalgar Road Kingston 10 ✉️ Email: hr@mtw.gov.jm 📜 N.B. Please include the job title in the subject line of your email. ⚠️ Note: Only shortlisted applicants will be contacted.

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