Human Resource Officer

Summary

The incumbent will be responsible for providing support to the Senior Human Resource Officer in co-ordinating the staffing, recruitment and records management functions in accordance with established GOJ standards.

Responsibilities

• • Types and prepares documents, orders, reports, referrals and other related paperwork;
• • Submits recommendations for temporary employment, permanent appointments, acting appointments, promotions, transfers, secondment, termination and resignations to Office of the Services Commissions (OSC) and Registrar for approval;
• • Requests performance evaluation reports from Department/Divisions to process appointment or promotion, for Increments and Seniority Payments;
• • Processes request for special allowance, increments and seniority;
• • Advises employees and the relevant offices of the Office of the Services Commissions decisions for acting appointments, temporary employment, promotions, appointments, resignations and termination, and ensures the Salaries Unit is advised to effect payments or cessation of payments;
• • Liaises with relevant offices to obtain information and follows-up on delegated assignments;
• • Follow-ups on request for Probationary Reports from Divisions/Registries of the Supreme Court, ensuring that the prescribed forms are appropriately completed for submission to the OSC;
• • Verifies the operation of posts prior to making submissions for employments/assignments;
• • Requests Post Operations Committee (POC) approval to activate vacant/separated positions;
• • Prepares and disseminates advertisements for vacant and non-vacant position internally and externally;
• • Manages the application process, downloads resumes and prepares the shortlisting matrix of applicants to invite to interviews; shortlists candidates for interview;
• • Prepares interview documents such as interview and assessment rating sheets for interview, Interview Kits for members of interview panel;
• • Liaises with candidates and informs them of date and time of interview, as well as providing them with relevant information to facilitate easier access to the interviewing process;
• • Prepares resource material for Assessment Centres and interviews for all candidates and panelists;
• • Co-ordinates logistic arrangements (meeting room, refreshment etc.) for the Assessment Centres and interviews;
• • Tallies results from Interviews and Assessment Centres and submits final report to Senior Human Resource Officer for review, before submission to Registrar/Office of the Services Commissions for final decision;
• • Prepares letter to request references/referee reports and follows up with request to ensure receipt of the report;
• • Prepares and dispatches letters to all unsuccessful candidates and "Offer Letters" to successful candidates;
• • Creates and maintains recruitment folders;
• • Conducts background checks of successful applicants;
• • Develops and maintains an effective and efficient records management system for all staff in the supreme Court;
• • Visits assigned Divisions/Registries to check and ensure that personal records are properly maintained by the Supervisors;
• • Assists with conducting orientation programmes for new employees so as to ensure that they are aware of the policies, procedures and regulations of the Department;
• • Provides advice on Human Resource related matters to the Court staff;
• • Updates and maintains staff list accordingly;
• • Performs any other related duties that may be assigned from time to time.

Required Skills

• • Excellent planning, organizing and co-ordinating skills;
• • Ability to communicate effectively, both orally and in writing;
• • Ability to work on own initiative and with a team;
• • Good customer service and interpersonal skills;
• • Ability to work under pressure and meet deadlines;
• • Reliable, flexible and ability to multi-task.
• • Knowledge and understanding of the Supreme Court procedures/operations;
• • Proficient in the use of computer applications;
• • Sound knowledge of the Government Human Resource Policies and Procedures, Rules and Regulations relating to employment in the Public Service;
• • Excellent knowledge of the recruitment, transfer and secondment processes with specific reference to the role of the Public Service Commission;
• • Sets and maintains high performance standards;
• • Attention to detail, accuracy and completeness;
• • Maintains a high level of productivity and self-direction;
• • Excellent knowledge of Government of Jamaica Records Management Systems.

Qualifications

• • Bachelors of Science Degree in Human Resource Management/Business Administration or any related social science Degree, with at least one (1) year related experience in a similar environment.
OR
• • Associate of Science Degree in Human Resource Management/Business Administration or related area, with three (3) years’ working experience, with at least two (2) years in the Human Resource environment.

Additional Information and Instructions

How to Apply: 📄 Applications accompanied by Résumés should be submitted no later than Wednesday, 18th December, 2024 to: Senior Human Resource Officer Human Resource Department Supreme Court Kings Street Kingston 📧 Email: hrd@jamaicajudiciary.gov.jm ℹ️ Subject Line: Human Resource Officer (Staffing) (GMG/AM 4) 🔑 Important Notes: Only shortlisted applicants will be contacted.

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