Secretary 2 (OPS/SS 2)

Summary

The incumbent will provide professional secretarial services. to facilitate the efficient operation of the Department. 💰$1,439,455 - $1,935,907 JMD per annum.

Responsibilities

• • Takes dictation and reproduces letters, memoranda and reports from draft;
• • Attends meetings to record Minutes and reproduces same for circulation;
• • Responds to routine and other correspondence;
• • Files correspondence and other materials and maintains a record of the movement of files;
• • Maintains a system for the control of permanent and other files;
• • Faxes and makes photocopies of documents;
• • Maintains diary and schedules appointments and meetings;
• • Accesses and sends e-mail, via internet;
• • Directs telephone calls and messages;
• • Assembles and disseminates information to internal and external personnel, as requested;
• • Performs any other related duties that may be assigned from time to time.

Required Skills

• Core:

  • • Good interpersonal skills
  • • Excellent oral and written communication skills
  • • Excellent customer relations skills
  • • Good problem-solving and conflict management skills

• Technical:

  • • Proficient in the use of relevant computer applications
  • • Sound knowledge of web-based research techniques
  • • Knowledge of the operations of Government/Ministry’s policies and procedures

Qualifications

• • CXC or GCE ‘O’ Level English Language or equivalent, with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND);
OR
• • CXC or GCE ‘O’ Level English Language with proficiency in typewriting a speed of 40-45 words per minute and training in word processing and spreadsheet applications. Graduated from an accredited Secretarial School, with at least three (3) years’ experience in the field.
• • At this level Shorthand at a speed of 80-100 words per minute would be an assist.

Additional Information and Instructions

Applications accompanied by résumés should be submitted no later than Monday, 23rd June, 2025, to: Senior Director, Human Resource Management and Development Ministry of Labour and Social Security 14 National Heroes Circle Kingston 4 📧 Email: resume@mlss.gov.jm 📜 N.B. Please include the job title in the subject line of your email. Please note that only shortlisted applicants will be contacted.

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