Corporate Secretary

Summary

The Corporate Secretary is responsible for providing all technical and administrative support to the Board, including but not limited to, executing and maintaining all required corporate filings, documents, and all records according to applicable laws and regulations. The Corporate Secretary also acts as the central source of guidance to the Board on matters related to corporate governance and is responsible for communicating with board members and the coordination of board meetings.

Responsibilities

The incumbent is expected to perform duties that are necessary to effectively carry out their role. These include but are not limited to the following:

• • Perform the general corporate secretarial functions for JAMPRO; this includes the coordination of all board/sub-committee meeting logistics; preparation and circulation of Board and Sub-Committee papers and minutes ahead of meetings; drafting of agendas and resolutions; sending meeting notifications and tracking meeting attendance; and the coordination and monitoring of the activities of the Board and its committees, ensuring the timely execution of their decisions.
• • Provides guidance to the Board on all matters related to Corporate Governance, including orientation, sensitization, and professional development of the Board, regulatory compliance, and ethical standards.
• • Attend board meetings for the purpose of taking minutes and ensure the accurate recording of decisions and action items.
• • Ensure sufficient notes are taken to support proceedings, resolutions, and reporting on the status of outstanding items, as well as provide a summary of action items for follow-up.
• • Provide necessary support to ensure the effective flow of information from the Board to the Executive Management team.
• • Coordinate, collect, and arrange the delivery of papers, reports, and documents to be distributed to Board members for review prior to meetings.

Qualifications

• • Bachelor of Laws Degree (LLB) or Bachelor's Degree in General Management and Certificate in Legal Education from a recognized University.
• • Three (3) years relevant experience with exposure to commercial law, conveyancing, contracts, tort, and company law.
• • Certification in Corporate Governance.
• • 5 years Practical experience and/or professional certification as a Corporate Secretary.
• • Working knowledge of key Jamaica public body Corporate Governance statutes and policies, Government of Jamaica (GOJ) Procurement Rules, Governance, and Risk Management.
• • Good knowledge of business and contract law principles and commercial practices.
• • Excellent leadership and coordination skills.
• • Good project management and time management skills.
• • Sound and logical approach to problem-solving and task analysis.
• • Excellent oral and written communication skills.
• • Sound understanding of the Jamaican economy and key socio-economic indicators.
• • Sound Legal writing skills.
• • Broad understanding of trade, trade processes, and international trade agreements.

Additional Information and Instructions

Qualified applicants are invited to submit a letter and resume by May 18, 2025, addressed to: Manager, Human Resources JAMPRO 📧Email: vacancies@jamprocorp.com 📜 N.B. Please include the job title in the subject line of your email.

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