Records Officer

Summary

Reporting to the Librarian, the Records Officer is responsible for ensuring the proper maintenance, security, and management of records, both physical and electronic and management of the Registry in accordance with established procedures

Responsibilities

• • Assist in establishing and maintaining an efficient records management system.
• • Organize, categorize, and appropriately label records for easy retrieval.
• • Utilize both physical and electronic systems to manage records effectively.
• • Assist with creating and managing databases for easy information access.
• • Support the implementation of document version control procedures to ensure up-to-date records.
• • Follow established protocols to ensure data confidentiality and security.
• • Adhere to data protection regulations and company guidelines for safeguarding sensitive information.
• • Assist colleagues in locating and retrieving required records in a timely manner.
• • Ensure that records are returned and stored properly after use.
• • Participate in training sessions to understand records management best practices.
• • Share knowledge with colleagues to promote effective records handling.
• • Ensure that records are complete, accurate, and compliant with legal requirements.
• • Participate in process improvement initiatives to enhance records management efficiency.
• • Offer suggestions for streamlining procedures and adopting technological solutions.
• • Assist in generating reports related to records management activities and compliance.
• • Collaborate with cross-functional teams to ensure cohesive records management practices
• • Research and compile reports for informed decision-making.
• • Keep databases and schedules updated with accurate data.
• • Categorize incoming documents based on set standards.
• • Fulfil requests for new files and ensure completeness.
• • Help improve record-keeping policies and practices.
• • Plan ways to manage electronic records.
• • Any other associated duties determined by the supervisor

Required Skills

• • Knowledge of modern office equipment
• • Good communication and interpersonal skills
• • Excellent customer service skills
• • Ability to perform routine troubleshooting operations
• • Ability to meet deadlines
• • Ability to operate computers, printers, photocopiers, scanners, phones and other office equipment

Qualifications

• • Post-Secondary Diploma
• • Certification in Records Management, Information Science, Library Science, or related field.

• Experience:

  • • One (1) year of working experience in a similar capacity

Additional Information and Instructions

Applications must be submitted no later than 30 June 2025 at 4:00 p.m. by email to: Manager, Human Resource Management & Development Bureau of Standards Jamaica 6 Winchester Road Kingston 10 ✉️ Email: HRMD@bsj.org.jm 📜 N.B. Please include the job title in the subject line of your email. Note: Only shortlisted applicants will be contacted.

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