Accounting Assistant, Miscellaneous Payments & Petty Cash Fund (FMG/AT 1)

Summary

Under the general direction of the Financial Accountant, the Accounting Assistant (Miscellaneous Payments and Petty Cash) is responsible for providing financial, clerical and administrative services to ensure efficient, timely and accurate payment of accounts under his or her control. 💰Salary Range: $1,711,060 - $2,301,186 JMD per annum.

Responsibilities

• To effect timely and accurate payments to all FID suppliers and staff, and the accurate recording of all expenditure transactions.:

  • • Maintains the Vendor and Item master data, as instructed by authorized FID staff;
  • • Identifies all instances where POs have not been used as required, and escalates issues for resolution;
  • • Records all Vendor invoices received and performs 3-way or 2-way matching;
  • • Manages the petty cash fund, effects petty cash payments in line with FID policies;
  • • Prepares periodic reimbursement justifications for the replenishment of the petty cash float and passes approved voucher to GL Assistant for payment processing;
  • • Passes petty cash related transactions for posting into FINMAN;
  • • Identifies non-compliance with standards and escalates to Supervisor;
  • • Monitors personal achievement of tasks and targets and completes individual Performance self-assessment within the specified time frame;
  • • Prepares and issues receipts for cash and cheques being deposited, ensures that cash amounts are the same as amounts stated on receipts and funds are deposited promptly to the appropriate bank accounts;
  • • Posts and balances the Receipt Cash Book on a daily basis;
  • • Maintains custody of cheques and other valuable documents at all times;
  • • Informs payees, as soon as cheques are ready for dispatch, to avoid cheques becoming stale dated;
  • • Issues cheques to payees after having presented legal and appropriate identification;

Required Skills

• • Flexibility & Adaptability
• • Problem Solving & Critical Thinking
• • Stewardship Responsibility & Accountability
• • Communication
• • Teamwork
• • Emotional Intelligence
• • Relationship Building & Networking
• • Innovative Thinking
• • Results-Oriented
• • Knowledge in the use of accounting packages (ACCPAC, FINMAN, Dynamics, or similar Enterprise multi-user application) where business users in discharging their accountabilities are effecting accounting transactions;
• • Highly computer literate and excellent knowledge of typical Microsoft Office products (Excel, Word, PowerPoint, Outlook).

Qualifications

• • AAT Level1 or;
• • ACCA-CAT Level A/ level 1 or;
• • Certificate in Public Administration, UWI or;
• • Certificate in Management Studies, UWI or;
• • Diploma in Business Administration/ Studies from Community College or;
• • NVQJ Level 1, Accounting or;
• • Certificate in Accounting from an accredited University or;
• • Certificate in Government Accounting Level 1 or;
• • Completion of first year of BSc. Degree in Accounting/ Management Studies with Accounting or BBA Degree from an accredited University or;
• • Completion of first year of ASc. Degree in Accounting/ Business Administration/ Business Studies from an accredited tertiary institution;
• • Minimum of 2 years’ experience in the accounting field.

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • There are no significant personal security risks associated with performing this role;
  • • May be required to work beyond the normal working hours;
  • • May be required to work on weekends and public holidays.

Applications accompanied by résumés should be submitted no later than Tuesday, March, 4th, 2025 to: Senior Director, Corporate Services Financial Investigations Division 1 Shalimar Avenue Kingston 3 ✉️ Email: careers@fid.gov.jm ℹ️ Subject: Accounting Assistant, Miscellaneous Payments & Petty Cash Fund (FMG/AT 1) Please note that only shortlisted applicants will be contacted.

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