Senior Secretary (OPS/SS3; Pay Band 4) – Headquarters

Summary

To provide secretarial support for Administrative Teams. 💰Salary: $1,711,060 – $2,301,186 JMD per annum with appropriate allowances.

Responsibilities

• • Co-ordinating meetings, interviews, appointments and conference calls and managing schedules;
• • Developing and maintaining a well-organized filing system that permits easy reference and rapid retrieval of information;
• • Assisting in the preparation, proofreading and formatting of letters, memos and other correspondences for dispatch based on general instructions;
• • Providing general administrative support including arranging the Commission’s identification cards, printing, copying, binding and dispatching of documents as requested;
• • Receiving and screening incoming telephone calls, directing calls, taking messages as appropriate and eliciting necessary information to allow timely responses and responding where necessary.
• • Preparing agenda, attending meetings, taking, transcribing and distributing minutes as required;
• • Providing administrative support with respect to ordering, logging, securing and distributing items of stationery, personal protective gears, CUGs, equipment and goods for teams;
• • Ensuring confidentiality and compliance with data protection laws;
• • Providing general information to internal and external customers/clients;
• • Typing letters, forms and reports for supervisor’s review and signature;
• • Dispatching mails, sending emails and scanning documents;
• • Maintaining various register logs.

Required Skills

• • Knowledge of general office administration practices, procedures and standards;
• • Good attention to detail and accuracy in work product;
• • Excellent communication skills (both written and oral);
• • Good customer service and interpersonal skills;
• • Excellent time management skills;
• • Proficiency in relevant computer applications;
• • Knowledge of inventory management;
• • Ability to meet performance and deadline driven output standards.

Qualifications

• • Diploma in Secretarial Studies; or
• • Certificate in Administrative Management Level 2 (MIND); and
• • At least four (4) CXC/GCE including English Language; and
• • Three (3) years working experience in a similar position;
• • Certificate in Minute Writing would be an asset.

Additional Information and Instructions

Applications accompanied by CVs should be submitted no later than Monday, May 26, 2025 to: hrd@indecom.gov.jm 📜 N.B. Please include the job title in the subject line of your email. Thank you for your interest; however, only shortlisted applicants will be contacted.

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