Public Procurement Administrator (GMG/AM 2)

Summary

Under the direct supervision of the Director, Corporate Services, the Administrative Assistant is required to manage, organize, monitor and execute administrative duties functions pertaining to the operations of the Division, including liaising with the Departments/Units that fall under the responsibility of the Division. 💰Basic Salary: $1,711,060 - $2,301,186 per annum

Responsibilities

• • Co-ordinates reports on behalf of the Ministry;
• • Maintains records in accordance to the FAA Act, etc.;
• • Disseminates, in a timely manner, all incoming and outgoing correspondences;
• • Co-ordinates meetings;
• • Ensures that all Purchase Requisitions are channeled through the proper system before generating the purchase orders;
• • Ensures all necessary information for the processing of Purchase Requisitions are in place e.g; prices, quotations, necessary signatures are affixed. If necessary, return to originating Department of Purchase Requisition for authorized signature or other information required;
• • Ensures that all Purchase Orders are generated;
• • Communicates with all levels of staff regarding the movement of Requisitions and Purchase Orders;
• • Assists users with preparing Commitment Requisitions correctly;
• • Maintains Proper records management for Purchase Requisitions, Purchase Orders and C.O.D. letters;
• • Ensures that copies of Purchase Requisitions are dispatched to the correct Department.
• • Answers the telephones and screens calls and directs callers to the appropriate person or uses initiative to assist callers where possible;

Required Skills

• • Sound interpersonal;
• • Good oral and written communication skills;
• • Good organizational skills;
• • Ability to take own initiative and be a self-starter;
• • Ability to maintain confidentiality;

• Competent in:

  • • -MS Excel, MS PowerPoint, MS Word and Report Writing;
• • Good command of the English language;
• • High degree of integrity and diplomacy.

Qualifications

• • Diploma in Business Administration/Management Studies/Accounting or any other related Field;
• • One (1) year of working experience in the related field.

Additional Information and Instructions

🗓️ Application Deadline: Applications accompanied by résumés should be submitted no later than Friday, 27th December, 2024 to: Senior Director Human Resource Management and Development Ministry of Foreign Affairs and Foreign Trade 2 Port Royal Street Kingston 📧 Email: recruitment@mfaft.gov.jm 👤 Subject: Public Procurement Administrator (GMG/AM 2) - Public Procurement Administrator 🔑 Please include the job title in the subject line of your email. ⚠️ Note: Only shortlisted applicants will be contacted.

Share This Job