Standards And Quality Assurance Assistant - Academic

Summary

The Jamaica Defence Force (JDF) invites suitably qualified persons to enlist in the JDF as a Professional Entry Officer (PEO) to fill the following position: Standards And Quality Assurance Assistant - Academic

Responsibilities

• • Provide comprehensive administrative assistance to the Standards and Quality Assurance Officer (Academic), including scheduling meetings, managing calendars, and organizing events related to quality assurance.
• • Assist with the coordination of Quality Audits and Quality Assurance Review Teams and support the Standards and Quality Assurance Officer (Academic) and Schools in follow-up activities subsequent to audit and review findings.
• • Represent the Standards and Quality Assurance Officer (Academic) at meetings where appropriate.
• • Support the Standards and Quality Assurance Officer (Academic) in the monitoring of operational policies and procedures to fulfill accreditation requirements.
• • Assist with appropriate paperwork and resolve routine administrative issues related to office functions using established policies and procedures, making appropriate referrals as necessary.
• • Collect, compile, and enter data electronically as required.
• • Organize, coordinate, and facilitate meetings, conference calls, and other special events, including venue arrangements and setup, agenda preparation, attendance verification, as well as taking and disseminating meeting minutes.
• • Ensure that action points from meetings are tracked and communicated effectively.
• • Assist the Standards and Quality Assurance Officer (Academic) in the preparation of written reports and PowerPoint presentations.
• • Participate in projects aimed at improving academic standards.
• • Support the development of training materials for staff development initiatives.

Required Skills

• Knowledge:

  • • Excellent knowledge of office administration.
  • • Knowledge of document management.
  • • Knowledge of quality assurance.

• Technical Skills:

  • • Excellent IT skills, including experience in the use of the Microsoft Office Suite, particularly PowerPoint, Word, and Excel.
  • • Excellent ability to organize meetings and events.
  • • Ability to gather data, compile information, and prepare reports.
  • • Ability to develop and implement reporting instruments, systems, and standards.

• Critical and Analytical Thinking Skills:

  • • A systematic, thorough, and highly organized approach to work with the ability to work to tight deadlines.
  • • Excellent command of the English language.
  • • Strong oral and written communication and interpersonal skills.
  • • High level of accuracy and attention to detail.

• Attitude:

  • • Possess an aptitude and desire to assimilate to military life.
  • • Ability to work effectively within a diverse community.
  • • Ability to work with minimal supervision.
  • • Self-driven and highly motivated.
  • • Ability to work under pressure.

Qualifications

• • Must be a citizen of the Commonwealth.
• • A Bachelor's Degree in Business Administration, Education, or an equivalent qualification from an accredited tertiary-level institution.
• • At least two (2) years of experience in an administrative role within an educational environment.
• • Familiarity with quality assurance processes in higher education is considered a distinct asset.

• Military Standards:

  • • In addition to the academic qualifications and competencies, candidates must be able to pass the assessment requirements for enlistment in the JDF.

Additional Information and Instructions

Application Letters and Resumes are to be submitted on or before Thursday 20 March 2025 via email to: SO1 J1 (Pers & Admin) Headquarters Jamaica Defence Force Up Park Camp Kingston 5 ✉️ Email: pesm.application@jdf.mil.jm ℹ️ Subject: Standards And Quality Assurance Assistant - Academic Please note that only shortlisted candidates will be contacted.

Share This Job