Office Administrator – Montego Bay

Summary

Under the direction of the Office Manager, the Office Administrator coordinates the maintenance of the building, office facilities and equipment of the Montego Bay, Falmouth and Negril Offices.

Responsibilities

• • Liaises with the Landlord in respect of rent and maintenance of office, parking spaces and janitorial services in order to keep the facilities at acceptable standards.

• Liaises with providers of telephone facilities re:

  • • installation and maintenance of telecommunication system
• • Prepare purchase orders for stationary, groceries and office supplies and ensure that goods are delivered in satisfactory condition.
• • Complies with the precautionary measures laid down by the Ministry of Finance and Planning for securing offices in event of hurricanes and other natural hazards.
• • Ensures the availability of fire safety equipment at the office.
• • Appointed Safety Warden. Plans the execution of random Fire/Safety drills.
• • Ensures that repairs to furniture and equipment are carried out.
• • Label all furniture and equipment as required by the Ministry of Finance and Planning.
• • Monitors and keep updated records of stock, furniture and equipment.
• • Reviews the security measures of the Corporate Office regularly and take corrective action to improve the system as necessary.
• • Liaise with all suppliers to obtain the best prices and quality for items purchased.
• • Manages the development of direct reports through the preparation of performance appraisals and recommendation of training where necessary.
• • Provides leadership to direct reports through communication, delegation and setting of effective objectives.
• • Oversee mail delivery and distribution.
• • Petty Cash Custodian. Distribute petty cash and maintain accurate records of each disbursement.
• • Directly supervise the Client Relations Representatives, Office Attendants and Handymen in Montego Bay, Falmouth and Negril offices.
• • Provides support to MIS and submit requests for all IT related matters.
• • Provides supports to some HR related matters in the western region such as distribution of TPDCo shirts and Health Cards etc.
• • To ensure the timely submission of documents pertinent to the well-being of governed staff.
• • Performs other related functions assigned from time to time by the Director, Corporate Services.

Required Skills

• Functional/Occupational Competence:

  • • Good knowledge of Government’s procurement policy and procedures
  • • Knowledge of precautionary measures in the face of natural disasters such as hurricane
  • • Proficiency in the establishment of inventory systems

• Behavioural Competences:

  • • Works effectively with other team members to achieve team goals.
  • • Ability to effectively lead immediate reports.

Qualifications

• • A First Degree in Business Administration or equivalent from a recognized institution
• • Two years’ experience in a similar capacity.
OR
• • Any equivalent Combination of Qualifications and Experience”

Additional Information and Instructions

Applications should be e-mailed to jobs@tpdco.org to the attention of The Executive Human Resource Manager no later than 4:00pm Friday April 22, 2025 Subject: Office Administrator – Montego Bay ⚠️ Note: We appreciate all responses but only shortlisted applicants will be contacted.

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