Administrator (GMG/AM 2)

Summary

Under the general direction of the Principal Director, Corporate Services, the Administrator is responsible for providing administrative support to facilitate the efficient management of activities between the Division/Branches 💰Salary: $1,711,060 – $2,301,186 JMD per annum.

Responsibilities

• Administrative:

  • • Coordinates Divisional/Unit meetings for the Principal Director
  • • Co-ordinates activities to facilitate the effective management of services within the Branches
  • • Communicates with Heads of Branch/Units, individuals, on behalf of the Principal Director to allow for improvement and further effectiveness in the operations of the Division;
  • • Prepares administrative policies and procedures as required for the Principal Director;
  • • Coordinates and compiles quarterly and monthly reports on the activities of the Division;
  • • Prepares action plans and follows up for completion of tasks
  • • Co-ordinates local and overseas travel arrangements for the Principal Director;
  • • Assists in the preparation of the budget for the Division;
  • • Updates and maintains payment database for the Division
  • • Compiles and submits payments report as request by the Principal Director
  • • Prepare commitment voucher/purchase orders for the office of the Principal Director
  • • Prepares Administrative Budget for the Office of the Principal Director as requested
• Technical/Professional:

  • • Disseminates information for meetings to relevant staff/officers;
  • • Takes and produces minutes of meetings and ensures dissemination of same
  • • Reads and analyses incoming memoranda, submissions and reports, to determine their significance and plan their distribution;
  • • Conducts research, collects and analyses data to prepare reports and documents for consideration and presentation by the Director;
  • • Prepares written responses to routine enquires as requested by the Director

Additional Information and Instructions