Accounting & Administrative Specialist

Summary

Adlinc specializes in providing top-tier outsourcing solutions for logistics and service-based businesses. We are seeking a skilled Accounting & Administrative Specialist to support our clients with bookkeeping, payroll processing, and administrative functions. This role is ideal for a detail-oriented professional with a strong background in accounting who can also manage administrative tasks efficiently.

Benefits

• • Group Health and Life
• • Performance Bonus and Merit Increases
• • Two Weeks Paid Vacation

Responsibilities

• Accounting & Financial Support:

  • • Perform daily account reconciliation and investigate any discrepancies.
  • • Process biweekly payroll and maintain accurate benefits balances.
  • • Manage accounts payable and accounts receivable, ensuring timely invoice processing and collections.
  • • Track and categorize business expenses while maintaining financial records.
  • • Prepare financial reports and assist with audits and tax-related documentation.
  • • Record and review payments, ensuring accuracy in QuickBooks or other accounting software.

• Administrative Support:

  • • Provide general administrative support, including handling correspondence, scheduling meetings, and maintaining records.
  • • Answer phone calls, manage emails, and direct inquiries to the appropriate contacts.
  • • Assist with travel arrangements, office supply inventory, and other operational tasks.
  • • Support management with data entry, document preparation, and reporting.

Qualifications

• Experience:

  • • Minimum 3 years of experience in bookkeeping, accounting, or a similar finance-related role.

• Education:

  • • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

• Technical Skills:

  • • Proficiency in QuickBooks Online and Microsoft Office Suite (Excel, Word, Outlook).

• Detail-Oriented:

  • • Strong attention to detail, accuracy, and ability to analyze financial data.

• Organized & Proactive:

  • • Able to multitask, prioritize, and meet deadlines in a fast-paced environment.

• Confidentiality:

  • • Experience handling sensitive financial information with discretion.

• Communication:

  • • Excellent verbal and written communication skills.

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