Senior Public Procurement Officer (GMG/SEG1)

Summary

Under the general supervision of the Director Procurement, the Senior Procurement Officer researches information on prices and procures goods and services requested by the various departments

Responsibilities

• Key Responsibilities:

  • • Prices of goods and services researched
  • • Suitable registered suppliers sourced
  • • Quotations requested
  • • Payment, Commitment Vouchers and Invoice Orders prepared and payment made
  • • Suppliers performance, capabilities and the competitiveness of the prices investigated
  • • Records maintained
  • • Goods and services procured
  • • Advances cleared
  • • Goods delivered

• Key Performance Indicators:

  • • Prepare contracts
  • • Coordinate public procurement tender closing and opening exercise
  • • Review tender evaluation reports
  • • Assess quotations and make recommendation for award
  • • Prepare agenda to tender documents
  • • Ensure that all contracts are reviewed by the Legal Department
  • • Maintain contract register
  • • Prepare Procurement Plans for the Hospital
  • • Maintain database with current cost and location of goods, works, and services and establish links with ones in other government agencies.
  • • Assist with negotiations with suppliers/contractors to obtain best prices and value for money
  • • Liaise with Finance Division to ensure compliance with contract conditions for payments and other procurement guidelines
  • • Maintain data with Government of Jamaica Procurement Procedures
  • • Provides liaison services between the PPC, the Ministry of Finance, Office of the Prime Minister and Bellevue Hospital’s representatives
  • • Review all tender reports for submission to the Procurement Committee
  • • Keep track of the Procurement process of each submission from preparation of Tender Reports to job completion and Contract termination
  • • Advises, supports and assists employees on all aspects of the procurement process and procedures
  • • Ensure that Procurement Committee submission requirements are adhered to, and that proper documentation in respect of received Bids/Proposal is maintain
  • • Asset the Director, Procurement to set priorities and to formulate procedures
  • • Advices the Director, Procurement of Director, Administration & Property Management on suppliers reliability/suitable and performance
  • • Attends meetings of Procurement and Contracts Committee in the absence of the Director, Procurement
  • • Provides guidance to Internal/External customer on the Ministry’s procurement policies and procedures
  • • Develops priority settings for the client
  • • Ensures that cheques and withhold tax certificates are collected by the supplier once goods are received in good condition and according to purchase order
  • • Ensure that invoices are received from suppliers and the appropriate programme managers have signed “Goods received or Services rendered”
  • • Ensure that procurement practices conform with the relevant Acts
  • • Liaises with the Accounts & Finance Department to ensure that supplier’s invoices are paid in a timely manner
  • • Establishes and maintains an inventory listing of equipment bought etc.
  • • Advises on the reliability and performance of suppliers
  • • Performs any other duties as directed by the head of the Division
  • • Attends meetings of Procurement and Contracts Committee in the absence of the Director, Procurement

Qualifications

• Bachelor’s Degree:

  • • Management Studies, Accounting, Business Administration, Public sector Management, Economics or any other related field

• Certificate in Public Procurement:

  • • UNDO/CIPS Level 2 or INPRI Level 3 and MIND

• Experience in related field:

  • • 3 years
OR
• • ACCA Level 2

• Certification in Public Procurement:

  • • UNDP/CIPS Level 2 or INPRI Level 3 and MIND
OR
• • Diploma in Business Administration, Accounting or any other related field

• Certificate in Public Procurement:

  • • UNDP/CIPS Level 2 or INPRI Level 3 and MIND

• Experience in related field:

  • • 5 years

Additional Information and Instructions

Submission of applications accompanied by detailed resume should be submitted no later than April 8, 2025: Human Resource Manager Bellevue Hospital 16 ½ Windward Road Kingston 2 📧 Email: bvh.resumes@gmail.com 📜 N.B. Please include the job title in the subject line of your email. 🙏 Note: Only shortlisted candidates will be contacted.

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