Payment Officer (FMG/AT 2)

Summary

The incumbent will provide administrative support to the Senior Director, Transport Policy (International and Land) in order to ensure that the operations of the Unit are carried out in an efficient manner. 💰$1,711,060 - $2,301,186 per annum

Responsibilities

• • Prepares payment vouchers;
• • Prepares and inserts foreign payments, credit card payments, petty cash reimbursement and foreign exchange request on web portal;
• • Receives invoices, claims, bills etc. and clears commitment to generate payment vouchers ensuring the correctness of details regarding;- ➢ Payee; ➢ Amounts payable; ➢ Account codes; ➢ Purpose or description of payment; ➢ Authority or file reference; ➢ Invoices, claims bills etc. duly certified for processing;
• • Prepares utility matrix on a monthly basis;
• • Prepares and distributes Digicel and Flow bills for payment;
• • Relieves Cashier daily;
• • Receives cheques for printing, assigning cheque number to payment voucher and obtaining the required signatures;
• • Files payment vouchers and affixes paid stamp;
• • Maintains the following registers;- ➢ Utility ( Lime, Digicel, cable & internet); ➢ Rent; ➢ Contract; ➢ Travel claim;
• • Performs any other related duties that may be assigned from time to time.

Required Skills

• Core:

  • • Excellent oral and written communication skills
  • • Customer and quality focus
  • • Teamwork and co-operation
  • • Integrity
  • • Compliance
  • • Interpersonal skills
  • • Change management

• Technical:

  • • Analytical thinking
  • • Problem solving and decision making
  • • Initiative
  • • Planning and organizing
  • • Goal/result oriented
  • • Use of technology - Proficiency in the use of relevant computer applications (Microsoft Office Suite)
  • • Knowledge of Staff Orders for the Public Service and Public Service Regulations
  • • Ability to manage limited resources in order to achieve outputs
  • • Knowledge of FAA Act, and acts related to Statutory Bodies, and Government Companies

Qualifications

• • AAT Level 2; or
• • ACCA-CAT Level B/Level 2; or
• • NVQJ Level 2, Accounting; or
• • Certificate in Accounting from an accredited University; or
• • Completion of second year of the BSc. Degree in Accounting/Management Studies with Accounting or BBA Degree at an accredited University; or
• • ASc. Degree in Business Studies/Business Administration/Management Studies; or
• • ASc. Degree in Accounting from the Management Institute for National Development (MIND); or
• • Certificate in Government Accounting Level 2

Additional Information and Instructions

Special Conditions Associated with the Job 📍 May be required to work beyond normal working hours 📩 Applications should be emailed to hr@mtw.gov.jm no later than Tuesday, 31st December, 2024 t, to the attention of: The Permanent Secretary Ministry of Science, Energy, Telecommunications and Transport PCJ Building, 36 Trafalgar Road Kingston 10 ✉️ Email: hr@mtw.gov.jm ℹ️ Subject Line: Payment Officer (FMG/AT 2) ⚠️ Note: Only shortlisted applicants will be contacted.

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