Quality Review Officer (GMG/SEG 2)

Summary

Under the direction of the Director, Law Revision Secretariat, the Quality Review Officer is responsible for editorial and revision services, linguistic advice and ensuring quality control and assurance of all documents prepared by the Law Revision Secretariat. This includes formatting, editing legislation and rechecking documents before publication. The incumbent also assists with conducting legal research and oversees the maintenance of the Office Library and ensures that legal research publications are current and updated, as necessary. 💰Salary: $4,266,270 - $5,737,658 JMD per annum

Responsibilities

• • Conducts editorial and quality control checks of revision work (Statutes and Subsidiary Legislation and supplemental documents) and writes editorial notes and annotations, as required;
• • Maintains and conducts regular quality checks on the Law Revision (Amendment of Schedules) Order to ensure that it reflects Acts and/or provisions of Acts which are omitted from the Revised Laws;
• • Tracks and logs all enactments of, amendments to, and repeal of legislation in the various databases maintained for that purpose;
• • Conducts quality control checks on revision work to ensure; ✓ New and Amendment legislation accurately reflect the wording and effective status of the provisions to be affected; ✓ New/amendment legislation have been accurately incorporated in existing/consolidated amendments; ✓ Appropriateness of marginal notes, page headings, page numbers and the like; ✓ Formatting and printing errors and issues/problems in the consolidation of legislative amendments are identified; ✓ Conformity with revising conventions and requirements; ✓ Legislative materials for publication produced by other team members are checked and proofread; ✓ Similar information in amendments and existing legislation are checked and cross references to ensure applicability and accuracy; ✓ Preliminary review (proofreading and formatting) of the computerized pages of the Laws are conducted before formal proofreading sessions.
• • Oversees the maintenance of the Office Library, ensures that legal research publications are current, in order and updated as necessary;
• • Conducts extensive legal research for information, to confirm the accuracy of adjustments and references made during the revision exercise;
• • Performs research integral to the editing and publication of legislation and, at the request of the Director, Law Revision Secretariat;
• • Assists in the preparation for publication of the annual bound statutes, the loose-leaf statutes and subsidiary legislation and related Enactments loose-leaf set, and all materials incidental to those publications;
• • Monitors/peruses the online platform to ensure that all legal information uploaded is accurate, documents uploaded are of acceptable quality and up-to-date;
• • Conducts training and informative sessions on the Law Revision process as necessary;
• • Monitors and makes recommendations in respect to the different stages of the Law Revision process as necessary;
• • Provides technical support to the Director, Law Revision Secretariat as needed;
• • Represents the Ministry at Conferences, Meetings and other functions as needed;
• • Performs any other duties required from time to time.

Required Skills

• • Excellent oral and written communication skills
• • Teamwork and co-operation
• • Ability to use initiative
• • Excellent interpersonal skills
• • Excellent planning and organizing skills
• • Customer and quality focus
• • Excellent problem-solving and decision-making skills
• • Good time management skills
• • Excellent leadership and management skills

Qualifications

• • Bachelor’s Degree in the Social Sciences or Arts with an emphasis in English Language/Linguistics;
• • Three (3) years’ experience in the legal support field with experience in performing editorial/quality control services.

Additional Information and Instructions

Applications, accompanied by résumés, along with the names, telephone numbers and email addresses of two (2) references (one must be a former/current supervisor), should be submitted no later than Monday, 24th February, 2025 to: Director, Human Resource Management and Development Ministry of Legal and Constitutional Affairs 1A Fairway Avenue, Kingston 6 📧 Email: careers@mlca.gov.jm ℹ️ Subject: Quality Review Officer (GMG/SEG 2), The Ministry of Legal and Constitutional Affairs thanks all applicants for their interest, but only those shortlisted will be contacted.

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