Senior Payroll Officer (Level 6)

Summary

Under the direct supervision of the Director, Accounts Payable and Payroll, the Senior, Payroll Officer is responsible for ensuring that the overall management, co-ordination and controlling of the activities, in respect of the payment of salaries/wages, are executed in accordance with the stipulated guidelines and policies of the Financial Accounting and Audit Act. In addition, the Senior Payroll Officer is required to assist the Authority’s employees with any questions they may have about their salaries and deductions and liaises with the Human Resource Branch to resolve payroll discrepancies. The incumbent is also responsible for deducting and remitting relevant taxes and statutory payments and preparing monthly, quarterly and year-end payroll statements. Salary Range: 💰$3,501,526 - $4,709,163 JMD per annum

Responsibilities

• Management/Administrative:

  • • Monitors the processes by which salaries are calculated;
  • • Directs the preparation, checking and submission of all personal and statutory deductions from salaries to be returned to the relevant organization;
  • • Monitors the processes and procedures regarding the payment of salaries;
  • • Liaises with Senior Director, Finance and Accounts, Director, Payables and Payroll, Programme Managers to provide them with information and guidance;
  • • Authenticates the accuracy and timeliness of all remittance;
  • • Ensures that the proper control exist for the early detection of errors;
  • • Supervises direct reports and prepares individual work plans.

• Technical/Professional:

  • • Manages the operation of an effective and efficient payroll system, by being directly responsible for the monthly and fortnightly payroll for permanent and temporary staff
  • • Monitors the maintenance of earning records and other salary related particulars.
  • • Monitors and ensures that a register is maintained in respect of taxes withheld by Government for Budgetary decision making.
  • • Authorizes all salaries and salary related payments.
  • • Provides responses and prepares reports to Audit Queries for External and Internal Auditors for all matters relating to salaries.

• Human Resource:

  • • Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends and/or initiate corrective action where necessary to improve performance and/or attainment of established personal and/or organizational goals;
  • • Participates in the recruitment of staff for the Division and recommends promotion and leave in accordance with established human resources policies and procedures;
  • • Provides leadership and guidance to direct reports through effective planning, delegation, communication, training and mentoring;
  • • Establishes and maintains a system that fosters a culture of teamwork, employee’s empowerment and commitment to the Division’s organizational goal;
  • • Performs any other related duties that is assigned from time to time.

Required Skills

• Core:

  • • Communicating effectively
  • • Working collaboratively
  • • Developing capability
  • • Driving continuous change and improvements
  • • Effective decision making
  • • Ensuring value for taxpayer’s money
  • • Providing quality service
  • • Strategic and analytical thinking

• Technical:

  • • Workforce planning and talent management
  • • Employee relations
  • • Accounting
  • • Financial reporting
  • • Financial resource management
  • • Knowledge of regulations, legislation and policies
  • • Financial risk management

Qualifications

• • Bachelor’s Degree in Accounting or Management Studies with Accounting from an accredited University; or ACCA Level 2;
• • 2 years experience in an accounting environment
OR
• • Associate Degree in Accounting from MIND, along with the Diploma in Government Accounting, MIND
• • 4 years experience in an accounting environment.

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • Regularly spends long hours sitting and using office equipment and computers
  • • Regularly spends long hours in intense concentration reviewing and entering financial information into a computer

Applications accompanied by resume should be submitted no later than March 21, 2025 to: Senior Director Corporate Services National Fisheries Authority 2C Newport East Kingston 11 📧 Email: fisherieshr@nfa.gov.jm 📋 Subject: Senior Payroll Officer (Level 6) 🔑 Please include the job title in the subject line of your email.

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