Senior Secretary (OPS/SS 3)

Summary

Under the general direction of the Director, Human Resource and Welfare Management the incumbent is responsible for organizing and administering all activities related to the Unit; ensures that the secretarial work and clerical duties are carried out promptly and efficiently; contacts are maintained with persons and groups critical to the successful implementation of the Unit’s programmes and activities. Salary Range: 💰 $1,711,060 - $2,301,186 JMD per annum

Responsibilities

• • Ensures that all correspondence of a general or routine nature is received by the Director, Human Resource and Welfare Management in a timely manner;
• • Conducts research and prepares draft responses to certain correspondence for vetting by the Director;
• • Keeps abreast of the progress of activities within the Institute, providing background information, as well as preparing the Director for participation in meetings;
• • Organizes meetings for the Director;
• • Disseminates circulars/information to members of staff;
• • Assist with the imputing of information into Myhr+;
• • Performs any other related duties delegated by the Senior Director.

Required Skills

• Core:

  • • Good oral and written communication skills
  • • Advanced word processing skills
  • • Excellent interpersonal skills.
  • • Good planning and organizing skills
  • • Excellent time management skills

• Technical:

  • • Advanced knowledge of computerized management and the relevant computer applications
  • • Advanced knowledge of shorthand
  • • Project co-ordination skills

Qualifications

• • Four (4) or more CXC or GCE ‘O’ Level subjects including English Language; successful completion of the prescribed course of study at the Management Institute for National Development (MIND), proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, plus four to five (4-5) years general office experience.
OR
• • Graduation from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute; training in the use of a variety of software applications e.g., word processing, database and spreadsheets; English Language at CXC or GCE ‘O’ Level; completion of the appropriate Secretarial Seminar at Management Institute for National Development (MIND) plus four to five (4-5) years general office experience.
• • Successful completion of the Certified Professional Secretary course; proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute; training in the use of a variety of computer software applications and four to five (4-5) years general office experience plus the appropriate Secretarial Seminar at Management Institute for National Development (MIND).

Additional Information and Instructions

Applications accompanied by résumés should be submitted no later than Wednesday, 26th February, 2025 to: Director, Human Resource and Welfare Management (Acting) Institute of Forensic Science and Legal Medicine 2½ Hope Boulevard Kingston 6 📧 Email: vacanciesfslab@gmail.jm ℹ️ Subject: Senior Secretary (OPS/SS 3) Please note that only shortlisted applicants will be contacted.

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