Filing Clerk

Summary

The File Clerk is responsible for organizing, updating, and maintaining division files in compliance with established deadlines and regulations.

Benefits

• • Health Insurance
• • Life Insurance
• • Lunch Subsidy
• • Pension Plan
• • Others

Responsibilities

• • Perform clerical tasks such as sorting and preparing company documents for filing.
• • Accurately file documents in accordance with department standards.
• • Retrieve files and records as needed.
• • Scan all documents while adhering to company-specific due diligence procedures.
• • Produce clear and legible digital copies of documents for retention purposes.
• • Scan, verify, organize, upload, and label documents on designated storage devices.
• • Ensure that all physical files are scanned and correctly stored in digital folders.
• • Update the DocuShare software daily with confidential employee files.
• • Replace outdated file jackets with poly file folders when compiling employee records.
• • Ensure that all documents within poly file folders are arranged in chronological order.
• • Identify discrepancy folders and communicate necessary adjustments.
• • Locate, upload, and properly file all unfiled documents in their respective folders.

• The File Clerk is accountable to the Records Coordinator for:

  • • Filing reports within agreed timelines.
  • • Producing accurate reports/spreadsheets.
  • • Delivering superior customer service to colleagues.

Required Skills

• • Excellent Time Management and Customer Service Skills.
• • Ability to apply critical thinking and creativity.
• • Detail oriented, pays keen attention to accuracy.
• • Demonstrates a pro-active approach to all work-related functions so as to anticipate and prevent any issues that may adversely impact the efficient operation of the role.
• • Good interpersonal and communication skills, ability to work with others cooperatively and is supportive of team members.
• • Dedicated individual capable of working under pressure with the ability to encourage and motivate other team members and support their efforts to achieve targets within specified deadlines.
• • Highly motivated, well-organized and focused with ability to work within specified guidelines, requiring only minimal supervision/management.
• • Must be able to function independently and handle a variety of responsibilities under pressure.

Qualifications

• • 5 CXC/CSECs or equivalent
• • Work experience in an administrative or similar role
• • Highly organized and possess excellent oral and written communication skills
• • Must have excellent time management and problem solving skills

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