Senior Secretary (OPS/SS 3)

Summary

Under the direction of the Deputy Registrar, the incumbent provides Secretarial and Administrative services to ensure the effective and efficient operations of the Matrimonial Division. 💰$1,711,060 - $2,301,186 JMD per annum

Responsibilities

• • Prepares and edits correspondences, communications, presentations and other documents;
• • Types memoranda, letters and reports;
• • Types list which reflects the schedule of all matters allocated for hearing by the Judges assigned to the Division;
• • Logs all filed documents in respective books;
• • Maintains and updates appropriate records management databases;
• • Files and retrieves documents and reference materials;
• • Manages and maintains Supervisor' schedules, appointments and travel arrangements;
• • Monitors, screens, responds to and distributes incoming communications;
• • Answers and manages incoming calls;
• • Maintains an effective and efficient filing system
• • Prepares weekly Court list;
• • Attends monthly statistics meeting;
• • Records and reproduces accurate Minutes;
• • Generates requisitions for stationary and supplies;
• • Sends and receives facsimile transmission on supervisor’s instructions;
• • Maintains a message log for the Supervisor and other members of the Division;
• • Prepares reports on behalf of the Deputy Registrar;
• • Performs any other related duties that may be assigned from time to time.

Required Skills

• Core:

  • • Excellent oral and written communication skills
  • • Excellent time management and organizational skills
  • • Excellent customer service and interpersonal skills
  • • Ability to work on own initiative
  • • Highly confidential
  • • Tact and diplomacy

• Technical:

  • • Excellent knowledge of office administration and procedures
  • • Ability to multitask
  • • Shorthand/speed writing skills
  • • Proficiency in computer applications

Qualifications

• • CXC or GCE ‘O’Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, plus four to five (4-5) years’ general office experience.
OR
• • Graduated from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, training in the use of a variety of software applications e.g., word processing, database and spread sheets; English Language at CXC or GCE ‘O’Level; completion of the appropriate Office Professional Training Course at the Management Institute for National Development, plus four to five (4-5) years’ general office experience.
OR
• • Successful completion of the Certified Professional Secretary course; proficient in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute; English Language at CXC or GCE O’Level; training in the use of a variety of software applications and four to five (4-5) years’ general office experience plus the appropriate Office Professional Training Course at the Management Institute for National Development.

Additional Information and Instructions

Applications accompanied by Résumés should be submitted no later than Wednesday, 30th April, 2025 to: Senior Human Resource Officer Human Resource Department Supreme Court Kings Street Kingston 📧 Email: hrd@jamaicajudiciary.gov.jm 🔑 Please include the job title in the subject line of your email. ⚠️ Note: We appreciate all responses but only shortlisted applicants will be contacted.

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