Committee Support Officer

Summary

The Committee Support Officer provides direct administrative and secretariat support to the Authority's nine Committees. The role includes minute-taking, scheduling, and managing correspondence to ensure the effective functioning of each Committee and alignment with the Authority’s governance obligations.

Responsibilities

• Committee Coordination:

  • • Schedule all committee meetings in accordance with the Authority’s calendar.
  • • Liaise with Committee Chairs and members to confirm attendance and quorum.
  • • Support meeting room bookings and virtual/hybrid logistics.

• Minute-taking and Documentation:

  • • Attend committee meetings and prepare high-quality minutes within the agreed timeline.
  • • Draft resolutions and committee summary reports for submission to the Corporate Secretary.
  • • Support documentation for committee decision-making and follow-up.

• Action Tracking:

  • • Maintain logs of committee decisions and outstanding actions.
  • • Work with departments to ensure timely submission of follow-up documentation to the Secretariat.

• Communication:

  • • Dispatch notices, reminders, and official correspondence to committee members.
  • • Assist the Corporate Secretary in preparing committee-related inputs to Board reports.

• Other Duties:

  • • Perform other related tasks assigned by the Corporate Secretary.

Required Skills

• Core:

  • • Excellent interpersonal and communication skills
  • • Confidentiality and professionalism
  • • Ability to manage multiple committees and tasks

• Technical:

  • • Proficiency in formal minute-taking
  • • Understanding of governance meeting procedures
  • • Proficient in MS Word, Outlook, Teams or Zoom

Qualifications

• • Bachelor’s Degree in Public Administration, Business, Governance, or a related field
• • 2–3 years’ experience supporting Board/Committee governance functions
• • Formal training in minute-taking or governance support (an asset)

Additional Information and Instructions

• Special Conditions:

  • • Must attend and document several evening or extended meetings per month
  • • May handle sensitive or legally significant content

Interested persons should submit a cover letter and resume via email to: ✉️ Email: jobs@opm.gov.jm ⚠️ Please include the job title in the subject line of your email. Application Deadline: June 18, 2025

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