Mission Accounts Officer 2 - Mission Accounts Unit

Summary

The Mission Accounts Officer 2 is responsible for checking, verifying and reconciling accounts submitted by overseas Missions assigned, with the accounts in Headquarters, in accordance with the Financial Administration and Audit (FAA) Act and other financial instructions.

Responsibilities

• • Examines the account submitted by overseas Missions assigned, to ensure that all vouchers are properly coded and to ascertain whether any improper payment and unauthorized advances have been made;
• • Posts verified receipts and payments to the receipts and payments schedule;
• • Checks bank statements submitted by overseas Missions against adjustment vouchers (related to bank transactions);
• • Checks adjustment vouchers submitted by overseas Missions for non-bank transactions, to ensure correct amounts are brought to account;
• • Prepares adjustment voucher as instructed by supervisor;
• • Extracts monthly calculation sheets for each overseas Mission assigned to include monthly expenditures;
• • Converts figures using the daily rates as prescribed by the Bank of Jamaica;
• • Assists in monitoring outstanding advance account balances;
• • Notifies supervisor re-inactive balances in excess of three (3) months with a view to initiating action towards the clearance of these balances;
• • Checks bank statements against journal entries and bank balance verified with the Missions’ Bank Reconciliation Statement;
• • Advances accounts balance for assigned overseas missions are monitored and direct or advised of long outstanding balances and deviations, for necessary action;
• • Performs any other related duties that may be assigned from time to time.

Desired Traits and Characteristics

• • Organizational awareness - good working knowledge of the Ministry's role and functions;
• • Good oral and written communication skills;
• • Ability to work in a team;
• • Customer and quality focus;
• • Good time management and problem-solving skills;
• • Keen eye for detail;
• • Good interpersonal skills;
• • Ability to work under pressure to meet deadlines.

Qualifications

• • Knowledge of provisions of the Financial Administration and Audit Act (FAA), the Staff Orders, the Foreign Service Orders and other statutes relevant to Government Accounting activities;
• • Sound Knowledge of general accounting principles and practices;
• • Proficient in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint) and other relevant accounting software.
• • AAT Level 2; or
• • ACCA-CAT Level B/Level 2; or
• • NVQJ Level 2, Accounting; or
• • Certificate in Accounting from an accredited University; or
• • Completion of second year of the BSc. Degree in Accounting/Management Studies with Accounting or BBA Degree at an accredited University; or
• • ASc. Degree in Business Studies/Business Administration/Management Studies; or
• • ASc. Degree in Accounting from the Management for National Development (MIND); or
• • Certificate in Government Accounting Level 2.

Additional Information and Instructions

🗓️ Application Deadline: Applications, accompanied by résumés, should be submitted no later than Thursday, 5th December, 2024 to: Senior Director, Human Resource Management and Development Ministry of Foreign Affairs and Foreign Trade 2 Port Royal Street Kingston 📧 Email: recruitment@mfaft.gov.jm 👤 Subject: Mission Accounts Officer 2 (FMG/AT 2) - Mission Accounts Unit 🔑 Please include the job title in the subject line of your email. ⚠️ Note: Only shortlisted applicants will be contacted. 📌 Reminder: Please ensure a copy of this circular is placed in a prominent location on the Notice Board of the Ministry/Department/Agency and brought to the attention of all eligible officers.

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