Commitment Control Officer (FMG/AT 3)

Summary

Reporting to the Senior Commitment Control Officer, the Commitment Control Officer coordinates and maintains an effective cash management system and ensures the proper planning and control of commitments/expenditures within the limits of the Approved Provision and Warrant Allocations. 💰Salary: $2,190,302 JMD per annum

Responsibilities

• • Assists in arranging the commitment planning meeting at the commencement of each financial year;
• • Records warrant allocation to the various accounts of stakeholders, using Excel Spreadsheet and maintaining the data;
• • Identifies and classifies commitments according to categories – inescapable, priority and others;
• • Ascertains from all sources, the total value of unpaid bills, if any, brought forward from the previous year;
• • Prepares Commitment Control Registers for all activities and projects of the Ministry on a Head/Programme/Project/Activity /Object basis;
• • Receives and records all request for commitments from the Principal Finance Officer’s office and from Programme Managers;
• • Examines commitment requisition submitted to ensure that they are duly authorized by the appropriate officer and whether funds are available under the categories to which commitment relates;
• • Certifies the commitment and records amounts in the Commitment Control Register; · Informs Programme Managers of the status of their requisitions and the funds available under their respective programmes;
• • Maintains the Commitment Control Register for the Ministry’s Recurrent, Capital A and B heads by ensuring that warrant allocations and cash received are posted correctly and promptly;
• • Posts Commitment Control Register on a daily basis to reflect the commitment and/or cash discharged and the balance available on Approved Provision/Warrant Allocation; · Reconciles on a timely basis commitment control registers with the FinMan reports; · Provides age analysis of outstanding bills;
• • Provides total value of weekly outstanding commitments to the Senior Commitment Control Officer for submission to the Ministry of Finance and the Public Service;
• • Prepares quarterly outstanding commitments reports to the Senior Commitment Control Officer for submission to the Director Management Accounts;
• • Prepares and submit to the Senior Commitment Control Officer weekly outstanding commitments and monthly cash management reports;
• • Submits to the Senior Commitment Control Officer programmes/activities at risk of exceeding budgetary allocations;
• • Assists the Director Management Accounts through the Senior Commitment Control Officer in the planning and utilization of available cash based on the level and categories of outstanding commitments;
• • Advises the Senior Commitment Control Officer of slow moving programmes and activities from which funds can be diverted to satisfy the need of activities/projects that are urgently in need of funds;
• • Analyze expenditure trends and advises the Senior Commitment Control Officer accordingly;
• • Facilitates proper cash management and expenditure control by making available to management, information on the discharged commitments and current cash position on a timely basis on a Head and Programme or Activity/ Project basis.
• • Performs other related duties that may from time to time be assigned by the Senior Commitment Control Officer.

Qualifications

• • A Bachelor’s degree in Accounting or Management Studies or Business Administration from a recognised institution;
OR
• • Association of Chartered Certified Accounts (ACCA) Level 1, or CAT, AAT Certification;
• • Plus successful completion of the relevant government accounting and computing courses with one (1) years’ experience,
OR
• • Associate Degree in Accounting or Business Administration plus two (2) years’ experience in Government Accounting; OR
• • Satisfaction of the Proficiency criteria;
• • Any equivalent combination of education and experience.

Additional Information and Instructions

Applications with résumés are to be submitted no later than July 3, 2025, to: Senior Director Human Resource Management & Development Ministry of Health & Wellness 40 Knutsford Boulevard Kingston 5 📧 Application can be sent via email to: jobs@moh.gov.jm 📜 N.B. Please include the job title in the subject line of your email. The Ministry of Health & Wellness thanks all applicants for their interest, but only those shortlisted will be contacted.

About The Ministry of Health & Wellness (MoHW)

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