Senior Public Procurement Officer (GMG/SEG 1)

Summary

Under the direct supervision of the Director, Procurement, the Senior Procurement Officer researches information on prices and procures goods and services requested by the various Departments. 💰Salary: $3,501,526 - $4,709,163 JMD per annum

Responsibilities

• • Prepares contracts;
• • Co-ordinates Public Procurement Tender Closing and Opening Exercise;
• • Reviews Tender Evaluation Reports;
• • Assesses quotations and makes recommendation for award;
• • Prepares addenda to Tender documents;
• • Ensures that all organization contracts are reviewed by the Legal Department;
• • Maintains Contract Register;
• • Prepares Procurement Plans for the organization;
• • Maintains database with current cost and location of goods, works and services, and establishes links with ones in other Government Agencies;
• • Assists with negotiations with suppliers/contractors to obtain best prices and value for money;
• • Liaises with Finance Division to ensure compliance with contract conditions for payments and other procurement guidelines;
• • Maintains data file with Government of Jamaica Procurement Procedures;
• • Provides liaison services between the PPC, the Ministry of Finance and the Public Service, Office of the Prime Ministers and organization representatives;
• • Reviews all tender reports for submission to the Procurement Committee, organization Sector Committee, Contracts Committee and OPM;
• • Keeps track of the Procurement process of each submission, from preparation of Tender Reports to job completion and Contract termination;
• • Advises, supports and assists employees on all aspects of the procurement process and procedures;
• • Ensures that Procurement Committee and organization Sector Committee submission requirements are adhered to, and that proper documentation in respect of received Bids/Proposals is maintain;
• • Assists the Director, Procurement to set priorities and to formulate procedures;
• • Advices the Director, Procurement or Director, Administration and Property Management on suppliers reliability/suitable and performance;
• • Attends meetings of Procurement and Contracts Committee in the absence of the Director, Procurement;
• • Provides guidance to Internal/External customer on the Ministry's procurement policies and procedures;
• • Develops priority settings for the client;
• • Ensures that cheques and withhold tax certificates are collected by the supplier, once goods are received in good condition and according to purchase order;
• • Ensures that invoices are received from suppliers and the appropriate programme managers have signed "Goods received or Services rendered";
• • Ensures that procurement practices conform with the relevant Acts;
• • Liaises with the Accounts and Finance Department to ensure that supplier's invoices are paid in a timely manner;
• • Establishes and maintains an inventory listing of equipment bought, etc.;
• • Advises on the reliability and performance of suppliers;
• • Performs any other duties, as directed by the Head of the Division.

Required Skills

• Core:

  • • Good oral and written communication skills
  • • Ability to work as a team
  • • Ability to work on own initiative
  • • Good interpersonal skills

• Technical:

  • • Good knowledge of the stipulations of the FAA Act
  • • Good knowledge of the Ministry's Policies, Practices and Procedures.
  • • Good knowledge of the Procurement Guidelines
  • • Proficiency in the relevant computer applications.

Qualifications

• • Bachelor's Degree; Management Studies, Accounting, Business Administration, Public Administration, Public sector Management, Economics or any other related field;
• • Certificate in Public Procurement; UNDP/CIPS Level 2 or INPRI Level 3 and Experience in related field;- 3 years.
OR
• • ACCA Level 2;
OR
• • Diploma in Business Administration, Accounting or any other related field;
• • Certificate in Public Procurement; UNDP/CIPS Level 2 or INPRI Level 3 and Experience in related field;- 5 years.

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • Visit suppliers to determine the quality of goods to be procured;
  • • May be required to work beyond normal working hours and on weekends.

Applications accompanied by résumés should be submitted no later than Wednesday, 16th April, 2025 to: Senior Director, Human Resource Management and Development Ministry of Labour and Social Security 14 National Heroes Circle Kingston 4 📧 Email: resume@mlss.gov.jm 📜 N.B. Please include the job title in the subject line of your email. Please note that only shortlisted applicants will be contacted.

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