Public Procurement Administrator (Level 3) - Public Procurement Unit, Kingston

Summary

The Public Procurement Administrator is responsible for providing the necessary adminisatrative support to the Director, Public Procurement by coordinating the activities of the unit, preparing reports and handling queries. 💰Salary: $2,803,771 – 3,770,760 JMD per annum

Responsibilities

• • Prepares reports on behalf of the Procurement Unit;
• • Assists with the preparation of monthly report for submission;
• • Organizes and maintains filing system;
• • Maintains correspondence loggings system;
• • Disseminates in a timely manner, all incoming and outgoing correspondences;
• • Coordinates meetings on behalf of the Director, Public Procurement;
• • Makes arrangements for Procurement Committee meetings;
• • Disseminates relevant documents for meetings;
• • Records and generates minutes for meetings;
• • Coordinates and organizes all purchasing documents;
• • Maintains database for all contracts;
• • Ensures all necessary information for the processing of Purchase Requisitions and International Travel Requisitions are in place e.g., Prices, quotations, necessary signatures are affixed;
• • Facilitates communication with all levels of staff regarding the movement of Requisitions and Purchase Orders;
• • Maintains proper records management for Purchase Requisitions, Purchase Orders, and cash on delivery (C.O.D) letters;
• • Assists suppliers to locate invoices that have been submitted for payment;
• • Follows up with Finance and Accounts until payments are made and GCT Certificates are generated and issued;
• • Answers the telephones and screens calls and direct callers to the appropriate person or use initiative to assist callers where possible;
• • Supports the identification and management of risks within the organization and by extension the respective area of work;
• • Performs any other duties assigned by the Director, Public Procurement.

• This job is satisfactorily performed when:

  • • Procurements records and correspondents managed accordingly in keeping with agreed standards;
  • • Purchasing documents coordinated and organized according to established guidelines;
  • • Procurement filing system maintained in keeping with standards;
  • • Meeting minutes prepared and submitted;
  • • Queries of customers/visitors/callers to the unit are received and referred/attended to in a timely manner using effective communication techniques;
  • • Response to routine matters are prepared and dispatched in a timely manner;
  • • Reports prepared and submitted in keeping with establish standard and agreed timelines.

Required Skills

• Specific Knowledge:

  • • Knowledge of Public Procurement Act 2015 and FAA Act;
  • • Knowledge of GoJ Handbook of Public Sector Procurement Procedures Vol. 1&2;
  • • Excellent report writing skills and techniques;
  • • Comprehensive knowledge in computer applications (MS Excel, MS PowerPoint, MS Word);
  • • Excellent knowledge of office procedures;
  • • Knowledge of tax administration rules, regulations and procedures.

• Required Skills and Specialised Techniques:

  • • Sound communication and interpersonal skills;
  • • Good organisational skills;
  • • Ability to take own initiative;
  • • Ability to maintain confidentiality;
  • • Good command of the English Language;
  • • High degree of integrity and diplomacy;
  • • Keen attention to detail.

Qualifications

• • Associate Degree or Diploma in Business Administration/Management; Studies/Accounting or any other related field;
• • At least 1 year(s) of working experience in the related field.

Additional Information and Instructions

• Working Conditions:

  • • Normal office environment;
  • • May be required to work beyond normal working hours.

Applications with resumes should be submitted no later than Thursday, July 3, 2025 to: The Recruitment Officer Tax Administration Jamaica Donald Sangster Building (5th Floor), 116 East Street Kingston 4 ✉️ Email: taj-jobs@taj.gov.jm ℹ️ Subject Should Include: Public Procurement Administrator (Level 3) - Public Procurement Unit, Kingston 📜 N.B. Please include the job title in the subject line of your email. While we thank all applicants for their interest, only short-listed candidates will be contacted.

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