Commitment Control Officer (FMG/AT 1)

Summary

Reporting to the Director, Management Accounts, the incumbent is responsible for the preparation of the Commitment Control Register. 💰Salary: $1,711,060- $2,301,186 JMD per annum.

Responsibilities

• • Participates in the allocation of carry-on warrant based on inescapable expenditure and participates in the allocation of the approved budget in accordance with initial commitment plans;
• • Maintains a detailed commitment control register for programmes/activities within the Ministry in two parts to indicate the funds available under the plan of priorities, the payment made, the un-discharged commitment and the balance available on the voted provisions and on the warrants;
• • Blocks figures to various activities as required;
• • Examines commitment requisition from programme managers against available cash and commitment planning and enters in registers if commitment is in order or advises the Director of insufficient funds when necessary;
• • Enters discharge when payment of commitments are processed and posts all expenditure vouchers to register, providing progressive balances;
• • Submits monthly or weekly analytical reports to the relevant officers to enable the review of un-discharged commitment (including unpaid bills) against the warrant issued to date and against likely future warrant releases based on the pattern of releases to date;
• • Assists with inserting information on FINMAN, to generate commitment vouchers;
• • Inserts Vote-on to generate journal vouchers;
• • Assists with return funds to various activities when balances remain on the FINMAN System and amounts will not be utilized;
• • Assists with posting of commitment and warrant allocations on FINMAN for all Heads of Estimates;
• • Advises the Commitment Control Officer when a payment needs to be directly paid;
• • Prepares monthly departmental status reports for Programme Managers on the funds available under their respective programmes to facilitate decision making;
• • Inserts cash on FINMAN/current capital A and B;
• • Prepares monthly reports of undischarged commitments to Programme Managers in order to ascertain the need of returning funds to the relevant activities;
• • Posts the commitments, warrant allocations and other journals on the FINMAN for all Heads of Estimates.
• • Other such duties and responsibilities that may be assigned from time to time.

Required Skills

• Core:

  • • Good interpersonal and people management skills;
  • • Excellent oral and written communication skills;
  • • Good customer relations skills;
  • • Sound integrity/ethics exercised in the performance of duties.

• Functional:

  • • Excellent technical skills;
  • • Excellent planning and organizing skills;
  • • Skilled in operating a computerized accounting system

Qualifications

• • AAT Level 1; or
• • ACCA-CAT Level 1/Level A; or
• • Certificate in Public Administration, UWI; or
• • Certificate in Management Studies, UWI; or
• • Diploma in Business Administration/Studies from a Community College; or
• • NVQJ Level 1, Accounting; or
• • Certificate in Accounting from an accredited University; or
• • Certificate in Government Accounting Level 1; or
• • Completion of first year in B.Sc. Degree in Accounting/Management Studies with Accounting, or BBA Degree at an accredited University; or
• • Completion of first year of ASc. Degree in Accounting/Business Administration/Business Studies from an accredited tertiary institution.

Additional Information and Instructions

Applications accompanied by résumés should be submitted no later than Monday, 16th June, 2025 to: Senior Director Human Resource Management and Development Ministry of Local Government and Community Development 61 Hagley Park Road Kingston 10 ✉️ Email: hrd@mlgcd.gov.jm 📜 N.B. Please include the job title in the subject line of your email. ⚠️ Note: ONLY PERSONS WITH THE REQUISITE QUALIFICATIONS AND EXPERIENCES ARE TO APPLY. Please note that only shortlisted applicants will be contacted.

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