Senior Accounts Payable Officer - Accounts Payable/Disbursement Unit

Summary

The Senior Accounts Payable Officer is responsible for checking all contracts, bills, invoices, vouchers and imprest reimbursements, ensuring the probity, propriety, regularity, authenticity, accuracy and validity of all claims prior, to entry in the accounts payable. The incumbent is also responsible for certifying Accounts Payables electronically on the GFMS

Responsibilities

• • Checks the accuracy and authenticity of all bills, invoices and statements in respect of goods and services acquired, ensuring that there is probity, propriety, regularity, authenticity and accuracy of claim;
• • Scrutinizes supporting documentation and vouchers to ensure that payment is in accordance with the FAA Act and other relevant instructions;
• • Certifies Accounts payable on the GFMS in accordance with established Regulations, instruction practices and standards, as well as payables which have been processed for payment by the disbursement Unit;
• • Ensures that all lodgements and the relevant cash books and receipt books, value book and other related records are checked regularly and that all public funds in the custody of the cashier are properly secured and accounted for in keeping with the relevant regulations;
• • Validates the correctness of amounts received and accounting classification/codes entered on all receipt vouchers;
• • Prepares monthly status report on the activities of the Unit, inclusive of aged listing of accounts payable and submits to the Payments Manager for review;
• • Ensures that all audit queries related to the disbursement process are suitably answered and that the necessary corrective measures recommended are implemented;
• • Assists with the supervision of the Checking Unit, ensuring that the Unit's objectives are achieved;
• • Submits recommendations for the formal training of staff to the Payments Manager, ensuring their continued development;
• • Evaluates the performance of direct reports;
• • Deputizes for the Payments Manager in his/her absence and performs any other duties assigned from time to time.

Desired Traits and Characteristics

• • Good organizing skills;
• • Excellent oral and written communication skills;
• • Good problem-solving skills;
• • Good team skills;
• • Excellent interpersonal and influencing skills;
• • Ability to cope well under pressured working conditions and to meet deadlines.

Qualifications

• • Skills in operating computerized accounting systems;
• • Expertise in accruals accounting;
• • Good grasp of and working knowledge of GOJ regulations related to Public Sector payments and procurement.
• • AAT Level 3; or
• • ACCA-CAT Level C/Level 3; or
• • ACCA Level 1; or
• • NVQJ Level 3, Accounting; or
• • Diploma in Accounting from an accredited University or Community College; or
• • ASc. Degree in Business Studies/Business Administration from an accredited tertiary Institution; or
• • Asc. Degree in Accounting, MIND; or
• • Diploma in Government Accounting, MIND, Government Accounting Levels 1, 2 & 3; or
• • BSc. Degree in Accounting or Management Studies with Accounting; or
• • BBA Degree; or
• • Successful completion of three (3) years of any of the Bachelor’s Degree programmes mentioned above.

Additional Information and Instructions

🗓️ Application Deadline: Applications, accompanied by résumés, should be submitted no later than Thursday, 5th December, 2024 to: Senior Director, Human Resource Management and Development Ministry of Foreign Affairs and Foreign Trade 2 Port Royal Street Kingston 📧 Email: recruitment@mfaft.gov.jm 👤 Subject: Senior Accounts Payable Officer (FMG/AT 3) - Accounts Payable/Disbursement Unit, 🔑 Please include the job title in the subject line of your email. ⚠️ Note: Only shortlisted applicants will be contacted. 📌 Reminder: Please ensure a copy of this circular is placed in a prominent location on the Notice Board of the Ministry/Department/Agency and brought to the attention of all eligible officers.

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