Records Officer (PIDG/RIM 2)

Summary

Under the supervision of the Director, Law Revision Secretariat, the incumbent provides general record-keeping services to the office by ensuring the proper filing, storage and retrieval of documents. In addition, the incumbent proofreads the appropriate documents, as the need arises. 💰Salary: $1,711,060 - $2,301,186 JMD per annum

Responsibilities

• • Prepares and maintains indices for Statutes and Subsidiary Legislation;
• • Keeps the Guide to Subsidiary Legislation current, with ongoing updating;
• • Recreates links in electronic pages of the Statutes and Subsidiary Legislation;
• • Assists with the sorting and distribution of the Jamaica Gazettes;
• • Organizes general filing for closed files, Jamaica Gazettes, pages removed from law books, Statutes and Subsidiary Legislation, etc. (Develops filing system for easy retrieval);
• • Scans annual revised pages of Statutes and Subsidiary Legislation relative to the updating of the online version of Laws of Jamaica;
• • Assists with proofreading the computerized pages of the Revised Laws with the senior members of staff to ensure correct reproduction;
• • Proofreads the pages relative to the preparation of a loose-leaf Guide in hard copy and electronic form;
• • Assists with the final review of the Revised Pages (Statues and Subsidiary Legislation), and preparation of supplementary documents, for delivery to the printers, as needed;
• • Assists with the creation of digital links to appropriate sections of documents on the Laws of Jamaica database, as needed;
• • Conducts research in order to provide requested information;
• • Performs any other duties that may be assigned from time to time.

Required Skills

• • Excellent oral and written communication skills
• • Excellent interpersonal and skills
• • Strong problem-solving skills
• • Strong client relations skills
• • Excellent planning and organizing skills

Qualifications

• • Graduated from a Secondary institution with four (4) subjects at the CXC or GCE ‘O’ Level, including English Language and a numeric subject, plus a minimum of three to four (3-4) years’ experience at the Level 1 or an equivalent academic training and experience.

Additional Information and Instructions

Applications, accompanied by résumés, along with the names, telephone numbers and email addresses of two (2) references (one must be a former/current supervisor), should be submitted no later than Monday, 24th February, 2025 to: Director, Human Resource Management and Development Ministry of Legal and Constitutional Affairs 1A Fairway Avenue, Kingston 6 📧 Email: careers@mlca.gov.jm ℹ️ Subject: Records Officer (PIDG/RIM 2) The Ministry of Legal and Constitutional Affairs thanks all applicants for their interest, but only those shortlisted will be contacted.

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