Accounting Officer

Summary

It is understood that based on your job you will be working with managers across multiple departments and as such you will be required to comply with all reasonable instructions within your scope of duties given to you by all managers employed to GROVE BROADCASTING COMPANY LIMITED. Employees traveling on behalf of the Company are required to present a copy of the information page of their passport for security purposes in the event the employee encounters any difficulties and requires assistance. Working Conditions: Environment Work is performed in the standard office environment. The company reserves the right to plan station activities approved by the company between 9:00 am – 5: 00 pm Mondays – Fridays and make them mandatory at short notice. Physical Primary functions require sufficient physical ability and mobility to work in an office. To sit or stand for prolonged periods. To occasionally stoop, bend, kneel, crouch reach, and twist; to lift carry, push and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including the use of a computer keyboard, and to look at a computer screen for a prolonged period, and verbally communicate to exchange information. The incumbent may not perform all of the listed duties and/ or may be required to perform additional or different duties from those set forth above according to changing business needs and business practices. The incumbent must comply with all internal policies and procedures of the company Job Objective/Summary The Accounting Officer is responsible for the day-to-day management of all payment cycle activities in a timely and efficient manner. This generally includes receiving, processing, and verifying invoices, tracking, and recording purchase orders, and processing payments Working Hours – 8:30 AM – 5:00 PM Reporting Relationship: Directly to the Financial Controller and indirectly to the Managing Director.

Responsibilities

• Banking and Reconciliation:

  • • Check transactions on current bank accounts for accuracy.
  • • Prepare daily bank reconciliations (4

• Fixed Assets and Inventory:

  • • Reconcile Fixed Assets in Peachtree with Fixed Asset System.
  • • Photocopy invoices, assign fixed asset numbers, and update the Fixed Asset Register.

• Maintain inventory:

  • • Add supplies when purchased.
  • • Disburse items and update Schedule.
  • • Reconcile Inventory system with Peachtree.

• Collection and Accounts Receivable:

  • • Liaise with Sales Representatives about client aging.
  • • Communicate with house clients regarding outstanding amounts.
  • • Follow up with clients exceeding credit terms.
  • • Coordinate with the Accounts Receivable Officer regarding daily payments.
  • • Prepare daily collection schedules for review with the Financial Controller (10 am).

• Manage disbursement and reimbursement of:

  • • Gas Vouchers
  • • Phone Credit
  • • Chemicals (cleaning products)
  • • Office Supplies (stationeries)
  • • Tea Supplies

• Monthly Tasks:

  • • Prepare and hand over the completed bank reconciliation, and talent account to the Financial Controller (5th working day).
  • • Reconcile and file Talent accounts monthly.
  • • Reconcile PayPal account monthly.
  • • Prepare net sales and Sales Representative aging report (2nd working day of the month).
  • • Enter monthly journals and maintain journal files.

• Additional Tasks:

  • • Process Control sheets to Peachtree

Required Skills

• • Excellent oral and written communication skills.
• • Ability to meet tight deadlines.
• • Be highly self-motivated and flexible with a positive attitude
• • Professional conduct at all times
• • Should demonstrate pro-activity, resourcefulness, and efficiency
• • Ability to interact effectively with staff at all levels
• • Must be exceedingly well-organized and detail-oriented

Qualifications

• • Associate Degree in Business Administration from an accredited university or college.
• • At least two (2) years of experience in a similar post

• Must be proficient with PC systems:

  • • Excel, Word, file management, and Sage
• • Knowledge of financial and accounting procedures and practices
• • Knowledge of Generally Accepted Accounting Principles.

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