Property Administrator (Grade 4)

Summary

The Property Administrator will co-ordinate the management of Estate properties and supervise the activities of Property Agents, to achieve the Agency’s goals and objectives. 💰 salary range $2,803,771 – $3,770,760 JMD per annum.

Responsibilities

• • Takes formal possession of properties; prepares and submits reports within specified timeframe;
• • Maintains current listing of all properties in assigned portfolio;
• • Visits all estate premises in assigned portfolio, annually;
• • Prepares reports on all property visits conducted;
• • Reports theft, arson, malicious or other damage, and illegal possession of premises, to the Property Manager and Operations Section;
• • Prepares requests for estimates on properties assigned from external contractors and submits same to the Property Manager;
• • Liaises with the Operations Section and Legal Services Section on estate matters;
• • Keeps abreast of new construction technologies and recommended improvements in property maintenance;
• • Interviews and screens tenants for new tenancy;
• • Prepares rental agreement for Property Manager’s authorization;
• • Meets with Property Agents monthly, to review their performance;
• • Reviews and monitors all tenants in arrears;
• • Submits requests to the Legal Services Section for Demand Letters and Notices to Quit;
• • Writes File Notes of all correspondence of property matters, on rent files;
• • Recommends rental rates for annual review;
• • Reviews the necessary Real Property Legislation, particularly the Rent Restriction Act;
• • Prepares and submits property expenses in relation to insurance premium, property taxes, commission to Property Agents and other property expenses;
• • Assists with property valuation for insurance purposes;
• • Prepares Monthly Report on properties assigned;
• • Maintains manual and electronic property files;
• • Attends Court as required;
• • Performs other related duties as assigned from time to time, by the Property Manager.

Required Skills

• • Good knowledge of property maintenance and administration
• • Good knowledge of the Laws of Real Property
• • Good understanding of Rental Accounting
• • Working knowledge of relevant computer applications
• • Good oral and written communication skills
• • Good interpersonal skills
• • Good negotiating skills

Qualifications

• • Degree in Real Estate Management and Valuation (formerly Land Economy Valuation Surveying) or equivalent qualification/training;
• • Two (2) years’ related experience in property management/administration.

Additional Information and Instructions

Applications accompanied by résumés should be submitted no later than Friday, 25th April, 2025, to: Human Resource and Administration Executive Administrator-General’s Department Office Centre Building 12 Ocean Boulevard P.O. Box 458 Kingston ✉️ Email: hradmin@agd.gov.jm 🔑 Important: Please include the job title in the subject line of your email. ⚠️ Note: While we appreciate all applications, only shortlisted candidates will be contacted.

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