Co-ordinator (GMG/SEG 2)

Summary

Reporting to the Director/Senior Co-ordinator, Cabinet Recording Secretariat, the Co-ordinator is required to provide logistical, administrative and records management support to the Cabinet and its Committees as assigned. 💰Salary: $4,266,270 – $5,737,658 JMD per annum

Responsibilities

• • Summarizes and analyzes Cabinet Submissions, Notes and other documents submitted for consideration by the Cabinet and its Committees;
• • Attends meetings, manually records deliberations and produces accurate Minutes of Cabinet and Cabinet Committee meetings;
• • Produces Minutes in a timely manner for vetting by direct supervisor and Director;
• • Compiles and collates Minutes, Cabinet decisions and other documents for circulation to Cabinet Ministers, Ministries, and other Government officials;
• • Maintains records management system for classification, filing, storage, retrieval and disposal of Cabinet documents;
• • Manages the flow of correspondence and makes necessary referrals to ensure the timely response to requests;
• • Co-ordinates the logistical arrangements for the dispatch of Cabinet documents to Ministries, Departments, and Agencies of Government;
• • Responds to routine queries from Cabinet Ministers, Permanent Secretaries and other Government officials, and refers unusual requests to the Director and Senior Co-ordinator.
• • Performs any other related duties that may be assigned from time to time.

Required Skills

• • Excellent oral and written communication skills
• • Excellent grasp of the English Language
• • Excellent listening, note-taking, recording and report writing skills
• • High levels of integrity and confidentiality
• • Excellent interpersonal skills

Qualifications

• • Bachelor of Arts Degree in English, History or related discipline;
• • Experience in meeting practice and procedures;
• • Three (3) years’ experience performing similar duties.

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • Must be willing to work outside of regular work hours and on weekends;
  • • Must be able to work under pressure and within strict deadlines.

Applications accompanied by Résumés should be submitted no later than Monday, 10th March 2025 to: Senior Director Human Resource Development and Management Division Office of the Prime Minister 1 Devon Road Kingston 10 📜 Subject: Co-ordinator (GMG/SEG 2) 📧 Email: jobs@opm.gov.jm Please note that only shortlisted applicants will be contacted.

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