Administrative Assistant (GMG/AM 3)

Summary

The University Hospital of the West Indies (UHWI) is looking for a qualified Administrative Assistant (GMG/AM 3) to join their team. This role supports the Office of Strategic Planning, Performance & Project Management (SPPPMB). 💰Basic Salary: $2,190,302 JMD per annum.

Responsibilities

Under the general direction of the Senior Director, Strategic Planning, Performance & Project Management, the Administrative Assistant is responsible for:

• • Providing administrative support regarding the services and activities of the Office of the SPPPMB.
• • Arranging and monitoring the logistics for internal and external meetings.
• • Providing secretarial and administrative support to internal and external meetings, which include preparing agendas, information, and resources for meetings, recording and transcribing minutes and decisions of meetings, and circulating documents for meetings, seminars, and conferences.
• • Preparing meeting files for the SPPPMB.
• • Representing the Office at meetings, seminars, and workshops as required.
• • Providing administrative support to meetings, conferences, workshops, and seminars.
• • Assisting with the co-ordination of accurate documentation.
• • Composing and typing reports and documents.
• • Maintaining an up-to-date database of confidential and classified data and records.
• • Drafting, typing, and dispatching correspondence, reporting, and other documents as required.
• • Maintaining and managing the Senior Director SPPPMB electronic calendar. Schedules and records appointments and manages the Appointments Calendar providing reminders when the dates are approaching.
• • Making travel arrangements for the SPPPMB.
• • Preparing Statistical Data for charts, graphs, etc., for inclusion in reports.

Required Skills

• • Maintaining an effective filing system.
• • Ability to work in a high-demand environment.
• • Good organizational and time management skills.

Qualifications

• • Executive Secretary with three (3) years' experience in an administrative capacity.
OR
• • Equivalent professional administration qualification with secretarial skills, for example, Administrative Professional Certificate with two (2) years related experience.
OR
• • Diploma in Business Management with two (2) years related experience.

Additional Information and Instructions

Applications accompanied by resumes should be submitted no later than June 20, 2025 to: Senior Director, Human Resource Management Department University Hospital of the West Indies Mona, Kingston 7 ✉️ Email: hrd@uhwi.gov.jm ℹ️ Subject: Administrative Assistant (GMG/AM 3) 🔑 Please include the job title in the subject line of your email. It should be noted that only shortlisted applicants will be invited to attend an interview.

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