Senior Strategic Workforce Planning Officer - HR Strategy and Implementation

Summary

Under the direction of the Director Strategic Workforce Planning, the Senior Strategic Workforce Planning Officer – HR Strategy& Implementation collaborates with varied professionals within and without the MOFPS to recommend, develop and implement frameworks, programmes and practices which support workforce planning mechanisms at numerous levels within the Civil and Public Services. The incumbent conducts appropriate research in order to analyze, forecast and plan workforce supply and demand, while assessing gaps, in order to determine targets and talent management interventions to ensure that the GOJ and the MOFPS have the right people with the right skills in the right places at the right time, and by so doing, fulfil their mandates and strategic objectives. With the use of analytical tools such as PESTLE, he or she monitors any macro-environmental factors which may have a profound impact on the performance and output of the Jamaican Civil and Public Services. By so doing, the incumbent is able to forecast workforce demand and workforce supply while planning interventions and implementing capacity building mechanisms.

Responsibilities

The Senior Workforce Planning Officer – HR Strategy & Implementation delivers his or her responsibilities by confirming that the appropriate research, analyses and studies are conducted while maintaining positive and appropriate relationships with partners and alliances while ensuring that deliverables are realized based on the tenets of the Centre of Excellence of the MOFPS.

• • Contribute to the Section’s Strategic and Operational Plan as well as its Budget.
• • An individual Work Plan is prepared, is aligned to the Section’s Plan and presented accordingly.
• • Is a member of appropriate, professional institutions and organizations, make presentations as needed and participate in workshops, seminars and conferences, as required.
• • Is up to date with professional development requirements.
• • Participate in designing and implementing Workforce Planning methods, frameworks and processes which support alignment to the Government of Jamaica’s (GOJ’s) business strategies.
• • Support and develop holistic approaches which will assess and analyse internal business drivers as well as external, environmental development and their impact on GOJ’s business goals.
• • Utilize the PESTEL framework to analyse and monitor the macro-environmental factors (external environment factors), which could impact the GOJ’s business goals. Use the results to identify any threats and weaknesses in a SWOT analysis.
• • Research and evaluate the leadership, culture and strategies of MDA’s to discern and document their future, workforce capabilities.
• • Participate in designing and implementing, effective and timely quantitative and qualitative, data capture mechanisms, which will inform potential and future workforce risks, by predicting possible viable alternatives.
• • Conduct additional workforce research, which serves to provoke insights in local and international trends in the labour market, by identifying critical job roles, impact to families and the capabilities required to meet GOJ’s goals, within the near future.
• • Research, analyse and identify any persistent workforce issues and or trends. Recommend any appropriate strategies which will obviate any future impact within the GOJ.
• • Examine various functions of the GOJ such as technologies, processes, assets, structures, roles and skills in order to understand operational models, to determine which will best apply.
• • Utilize workforce planning tools / data-driven instruments, to analyse current capabilities to determine the future needs with respect to headcounts, other workforce needs and their effect on the overall labour force budgets.
• • Monitor and evaluate workforce planning interventions to determine if appropriate actions were taken and determine whether said actions, have had the desired effect.
• • Develop, implement and monitor work force plans and performance indicators for MDAs, to ensure that they are aligned with the GOJs Competency Framework as well as its medium and long-term requirements.
• • Work closely with HR Business Partners, GOJ Senior Executives and the Talent Management Section to support and implement a workforce planning approach to talent acquisition and management.

• The role involves creating, building, and sustaining partnerships and alliances with significant stakeholders, such as:

  • • senior executives, ✅ HR business partners, ✅ employee federations, ✅ educational institutions, and ✅ appropriate representatives of thinktank entities.
• • Collaborate with the Human Resource Policy Branch through reviewing and presenting recommendations with respect to new and or existing policies which have Workforce Planning implications.
• • Collaborate with The Principal Director and Senior Directors in SHRMD, on matters related to structure, staffing, compensation, employee relations and industrial relations.

• The role is a member of internal and external committees, representing the GOJ's interests by:

  • • identifying workforce planning matters, and ✅ recommending, developing, and implementing strategies that support the GOJ's objectives.
• • Develop and share capacity building practices with HR Business Partners, GOJ Executives and Managers, who have interest in the topic of Workforce Planning, as required.
• • Measure and evaluate the outcome of Workforce Planning and Capacity Building initiatives, share data with the appropriate participants.
• • Manage change and improvement by sharing the appropriate guidelines and methodologies which clarify purpose and benefits of continuous improvement.
• • Is current in changes / updates in Legislation and Policies, which are related to Workforce Planning and any other similar initiatives
• • Uphold established customer service principles, standards and deliverables.
• • Perform any other related function as assigned by the Chief Workforce Planning Officer.

Desired Traits and Characteristics

• • Is a competent user of personal computers with knowledge of relevant software.
• • Strong interpersonal skills and able to work as part of a team.
• • Excellent oral and written communications skills with time management.
• • Strong leadership and decision-making skills.
• • Able to apply good judgement, exercise initiative and cope well under pressure.
• • Is analytical with strong research and problem-solving skills.
• • Able to work independently and make sound and reasoned decisions.
• • Excellent planning and organizing skills, able to inspire and motivate.
• • Possess high ethical conduct, confirmed integrity and is open to change.
• • Willing to work co-operatively and collaboratively with stakeholders, able to establish and maintain good working relationships.

Qualifications

• • A Bachelor’s Degree in Human Resource Management OR Management Studies OR Public Business Administration OR equivalent.
• • Three (3) years of related working experience in the field of Human Resource Management.

Additional Information and Instructions

• • This is a typical office environment with standard office equipment and specialized software, with no adverse working conditions.
• • Travelling to attend conferences, seminars and meetings, within Jamaica and overseas is an integral part of this position for approximately 25% of the time.
• • There could be stress due to working in a fast-paced environment, which includes interacting with varied stakeholders while meeting multiple and tight deadlines.
• • Extended working hours are expected.

📅 Applications Deadline: Thursday, November 21, 2024 📍 Submit Applications to: Senior Director, Human Resource Management & Development Human Resource Management and Development Branch Ministry of Finance and the Public Service 30 National Heroes Circle, Kingston 4 📧 Email: hrapplications@mof.gov.jm 📝 Please ensure the job title of interest is included in the subject line. 🙏 Thank you to all applicants for your interest. Only shortlisted candidates will be contacted.

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