Director of Enforcement and Civic Order (GMG/SEG 2)

Summary

Applications are invited from suitably qualified Officers to fill the vacant post of Administrator (GMG/AM 4), salary range $2,803,771- $3,770,761 per annum and any allowance(s) attached to the post in the St. Mary Municipal Corporation.

Responsibilities

• • Manage incoming and outgoing communications, including emails, phone calls, and letters, ensuring timely responses and appropriate follow-up actions.

• Records and Information Management:

  • • Develop and maintain an organized filing system for both physical and electronic documents, ensuring the secure storage and easy retrieval of information.
  • • Regularly update and manage databases and contact lists to support the administrative functions of the office.

• Administrative Support:

  • • Assist in the preparation and drafting of operational and strategic plans, reports, briefs, and presentations for internal and external stakeholders.
  • • Provide administrative support for the

• Project and Task Management:

  • • Monitor and follow up on tasks assigned within the organization, ensuring deadlines are met and that the CEO is kept informed of progress and any potential issues.
  • • Participate in special projects, providing necessary administrative and logistical support to ensure successful execution.
  • • Manage schedule for special cases/assignments.

• Stakeholder Liaison:

  • • Serve as the primary liaison between the CEO and internal/external stakeholders, facilitating communication and ensuring alignment with the Local Authority's strategic objectives.
  • • Coordinate and manage interactions with government agencies, clients, and the public, ensuring professional representation of the CEO's office.
  • • Adheres to established customer service principles, standards and measurements; and
  • • Assists with management of client relations.

• Other:

  • • Performs other related duties as assigned by the CEO

• Performance Standards:

  • • Administrative processes and systems are efficient, with continuous improvements identified and implemented.
  • • Stakeholder interactions are tactful and managed professionally, ensuring positive relationships and effective communication.
  • • The CEO's schedule is managed effectively, with minimal conflicts or disruptions.
  • • Confidentiality, integrity, and professionalism are maintained in all aspects of the role.
  • • Letters, memoranda, cabinet notes/submissions/briefs, certificates, gazette notices and reports produced accurately and within agreed time frame.

• Authority:

  • • Report and recommend changes to administrative processes

Required Skills

• Core:

  • • Oral Communication
  • • Written Communication
  • • Integrity
  • • Team work
  • • Time Management
  • • Tact
  • • Customer & Quality Focus

• Technical:

  • • Compliance
  • • Analytical Thinking
  • • Technology & Innovation
  • • Relationship Management
  • • People Management
  • • Planning & Organizing
  • • Problem Solving

Qualifications

• • Associate Degree Business Administration or a related field with two (2) years' related experience;
• • Professional training in modern Administrative Management systems would be an asset.
OR
• • Diploma in Business Administration or any related field with three (3) years' related experience;
• • Professional training in modern Administrative Management systems would be an asset

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • Normal office environment
  • • May be required to work long hours beyond typical office hours
  • • Work environment is fast-paced and demands flexibility and responsiveness.

Applications are to be submitted no later than 25th April, 2025 to: Secretary Local Government Services Office of the Services Commissions Ministry of Finance and the Public Service Complex 2nd Floor, G Block 30 National Heroes Circle Kingston 4 Please note that only short-listed applicants will be contacted.

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