Human Resource Officer (Staffing and Benefits) (Level 6)

Summary

Under the direct supervision of the Director, Human Resource Management and Development (Level 8), the Human Resource Officer (Staffing & Benefits) (Level 6), gives support and facilitates the implementation of Human Resource activities in accordance with the established policies and procedures, in order to meet the Authority’s strategic objectives. The incumbent assists with the recruitment and selection procedures, the administering of employee benefits and maintains the staffing needs and electronically and manually updating personnel records of the Authority. Salary Range: 💰 $3,501,526 - $4,709,163 JMD per annum

Responsibilities

• Administrative:

  • • Assists with the evaluation of staff turnover, vacancies and the recruitment strategies to identify and forecast staffing requirements;
  • • Assists with providing guidance to new employees and ensures that they are aware of and adhere to the policies; procedures and regulations of the Authority;
  • • Assists with the preparation of the Workplans;
  • • Tracks HRM transaction processing time to monitor and ensure efficiency in satisfying the customer service charter standards;
  • • Conducts research to identify the HR related information to keep the Authority informed of industry changes and abreast with new best practices.

• Technical/Professional:

  • • Manages leave applications and eligibility;
  • • Assists with the co-ordination of orientation programmes for new employees;
  • • Participates in the recruitment, selection and appointment of staff;
  • • Maintains effective working relationships with external and internal stakeholders to ensure that the Authority provides a consistently high level of service;
  • • Assists with the execution of recommendations for acting appointments, promotions, resignations and transfers;
  • • Assists with investigating queries relating to salaries, appointments, discrepancies and other queries;
  • • Manages the database for officers acting in clear vacancies and ensures recommendations are received from Heads of Divisions as to their suitability for appointments/promotions;
  • • Conducts Exit Interviews and ensures that all separation matters are settled within the prescribed timeframe;
  • • Manages the Human Resource Information System database to provide support for the manpower planning activity, as well as ensuring that the staff list is current and accurate;
  • • Oversees the administering of assessments for applicants;
  • • Compiles quarterly reports for the Division;
  • • Submits confidential reports as requested;
  • • Liaises with representatives of all benefits providers and ensures the registration of new employees on these benefits;
  • • Ensures that applications for employee benefits are processed and submitted;
  • • Liaises with NIS office to ensure members of staff are compensated for NIS Benefits, for example, injury on the job;
  • • Assists with the preparation of the schedule of employees who are eligible for retirement and ensures that all relevant documents are processed and submitted;
  • • Prepares staff list and list of vacancies within the Authority, as requested;
  • • Reviews and collates recruitment paperwork, creates new employee personnel files (electronic and hard copy) and inputs new employee details into the MYHR+.
  • • Perform any other related duties assigned.

Required Skills

• Core:

  • • Good oral and written communication skills
  • • Good time management skills
  • • Good problem solving and conflict management skills
  • • Good planning and organizing skills
  • • Good customer relations skills
  • • Good interpersonal skills
  • • Ability to work in teams
  • • Good use of initiative
  • • Managing the client interface

• Technical:

  • • Sound knowledge of the Public Service Regulations, Staff Orders for the Public Service and other GoJ policies that guides the delivery of HRMD services
  • • Sound knowledge of principles and practices of human resource administration
  • • Knowledge of the operations Authority’s policies and procedures
  • • Sound knowledge of Recruitment Procedures
  • • Expert knowledge of Leave Administration
  • • Knowledge of the use of the relevant computer software applications

Qualifications

• • BSc in Business Administration/Human Resource Management/Public Administration or related discipline from an accredited tertiary institution;
• • Two (2) years’ experience in HR
OR
• • Associate/Diploma in HRM or Public Administration or related discipline from an accredited tertiary institution.
• • Four (4) years’ experience in HR Unit

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • Islandwide travelling
  • • Exposure to dust, excess water and chemicals
  • • Required to work beyond normal working hours
  • • Might be required, on occasions, to work on weekends and holidays.

Applications accompanied by detailed résumés, including the names of two (2) referees, should be submitted no later than Wednesday, 19th February 2025 to: Senior Director Corporate Services Division National Fisheries Authority 2c Newport East Kingston 11 📧 Email: fisherieshr@nfa.gov.jm ℹ️ Subject: Human Resource Officer (Staffing and Benefits) (Level 6) Please note that only shortlisted applicants will be contacted.

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