Administrator (GMG/AM 3)

Summary

To provide technical and administrative duties to support the effective and efficient functioning of the Strategic Planning, Performance Monitoring, Evaluation and Risk Management Branch. 💰$2,190,302 - $2,945,712 JMD per annum.

Responsibilities

• Management/Administrative:

  • • Assists in the preparation of the Branch Strategic and Operational Plans, Procurement Plans and Cash Flows
  • • Assists with the preparation of the Budget for the Branch and related budgetary programmes
  • • Develops Individual work plan based on alignment with the Branch’s Operational and Strategic Plan
  • • Manages the procurement activities for the Branch
  • • Assist with the coordination of the Branch’s meetings and functions relating to the operations of the Branch.
  • • Participates in meetings, workshops, seminars and other events as needed.

• Technical/Professional:

  • • Conducts research and executes questionnaires and prepares resulting reports
  • • Assists in organizing and coordinating, workshops, seminars, training sessions, exhibitions, forums conducted by the Branch.
  • • Conducts research to assist with the preparation of reports, proposals, project plans and other documents.
  • • Collates information and prepares the Monthly, Quarterly, Annual report, and other special reports for the Branch.
  • • Prepares resource materials such as brochures and relevant literature for workshops and courses
  • • Schedules and arranges meetings, focus groups, visits etc., coordinates documents or activities that may be needed before meeting.
  • • Answers queries and prepares responses to requests from members of relevant Committees and other relevant stakeholders.
  • • Secure Conference Rooms, multimedia equipment and other devices/resources for meetings/functions.
  • • Maintain confidential records and files.
  • • Maintains adequate levels of stationery and supplies for the Branch.
  • • Undertakes the procurement of equipment and supplies for the Branch in collaboration with the Procurement Unit
  • • Liaises with Documentation/Information & Access Services Division to assist with processing Access to Information requests for review and approval by Senior Director
  • • Attends technical meetings and produces accurate Minutes, provides administrative functions for relevant Committees, including recording decisions and distributing minutes.
  • • Prepares requests for proposals, quotations, specification sheets and evaluation reports for the procurement of equipment and other supplies.
  • • Manages and maintains inventory records for all goods, equipment and furniture reposed in the Branch.
  • • Organizes and ensures all existing and new furniture, equipment and other goods are marked and related inventory registers are updated.
  • • Maintains records of income and expenditure reports of the Branch.
  • • Arranges for the expeditious processing of bills generated.

• Other:

  • • Performs other related duties as assigned

Required Skills

• • Good oral communication
• • Good written Communication
• • Customer and quality focus
• • Excellent Teamwork and cooperation
• • Excellent Interpersonal Skills
• • Ability to work under pressure
• • Confidential
• • Knowledge of GoJ Procurement policies and guidelines.
• • Use of technology- relevant computer applications such as Microsoft Office Suite
• • Excellent Secretarial Skills
• • Knowledgeable of research methodologies

Qualifications

• • Associate degree in Public/Business Administration or related discipline
• • One (1) year working experience in a similar capacity
OR
• • Diploma in Business Administration or related discipline
• • Two (2) years working experience in a similar capacity
PLUS
• • Five (5) CSEC subjects including English and Mathematics or a numerical subject.

Additional Information and Instructions

All applications along with resumes should be submitted on or before Tuesday April 25, 2025 to: Senior Director, Human Resource Management and Development Ministry of Economic Growth and Job Creation 7th Floor, The Towers 25 Dominica Drive Kingston 5 Or email: 📧 human.resources@megjc.gov.jm ⚠️ Ensure that the post title is included in the subject line. Please note that only shortlisted applicants will be contacted.

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