Secretary (Level 2) - Mandeville RSC (Audit)

• • Stamps and logs all correspondence received for the Senior Manager’s Office;
• • Types all letters, memoranda, and other related correspondence;
• • Screens visitors and telephone calls for the Senior Manager, and assists with clients’ request where possible;
• • Responds to queries and makes contact with Taxpayer(s) where necessary;
• • Co-ordinates activities for meetings, transcribes and prepares minutes of meetings;
• • Schedules and confirms appointments for Senior Manager;
• • Updates diary and reminds Senior Manager of appointments;
• • Assists with the compilation of the budget and réconciliation of the Petty Cash and telephone bills ;
• • Assists with the preparation of request for re-imbursement relating to Petty Cash ;
• • Co-ordinates request for quoatation for services rendered to TAJ and follows up with all transactions ;
• • Maintains schedule for asset repair and maintenance of equipment ;
• • Updates the attendance register and prepares and submits the punctuality report
• • Photocopies, scans, faxes and e-mails relevant documents ;
• • Establishes and maintains an appropriate filing system for the recording and easy retrieval of information;
• • Updates staff leave cards and submits to HRM where necessary;
• • Conducts research on behalf of the Senior Manager;
• • Supports the identification and management of risks within the organization and by extension the respective area of work;
• • This job is satisfactorily performed when:
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    All Correspondence are typed/drafted error free, logged and routed within the required time frame;
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    Circulars and other relevant documents are circulated as stipulated;
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    Calls to the Senior Manager are monitored, messages are taken and delivered within the specified timeframe;
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    All meetings are properly arranged and attendees informed within the agreed timeframe;
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    The minutes of meetings are recorded, correctly transcribed and circulated to the relevant persons by the stipulated time;
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    The Senior Manager’s diary is updated on a daily basis with scheduled or cancelled appointments and is reminded of the appointments;
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    Staff records/leave cards are appropriately maintained and updated;
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    Comprehensive, accurate reports are prepared in the required format and submitted by the due date.
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    Disseminate information;
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    Confirm and cancel the Senior Manager’s appointments;
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    Open correspondence addressed to the Senior Manager;
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    Organize meetings.
• • Performs any other related duties assigned by the Senior Manager/ Manager/Office Manager/Supervisor.

Applications with resumes should be submitted no later than Thursday, July 3, 2025 to: The Recruitment Officer Tax Administration Jamaica Donald Sangster Building (5th Floor), 116 East Street Kingston 4 ✉️ Email: taj-jobs@taj.gov.jm ℹ️ Subject Should Include: Secretary (Level 2) - Mandeville RSC (Audit) 📜 N.B. Please include the job title in the subject line of your email. While we thank all applicants for their interest, only short-listed candidates will be contacted.

• • Working Conditions:
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    Normal office environment;