Fleet Administrator

Summary

The Fleet Administrator will provide complete administrative support to the Fleet department through data collection, reporting, and managing all capital resources of the department, leading to the effective and efficient operations of the business and being a driver of quality customer service to both external and internal customers.

Benefits

• • Health Insurance
• • Life Insurance
• • Pension Plan
• • Lunch Subsidy
• • Others

Responsibilities

• • Enter and collate daily Inspection Reports
• • Ensure that gas cards are updated in keeping with the company’s policy.
• • Maintain a robust documentation database (titles, registration, fitness, etc)
• • Ensure the roadworthiness of all company-owned vehicles through the registration, license, and fitness examination process
• • Manage the procurement lifecycle for the acquisition of new vehicles and equipment
• • Manage the disposal/transfer of motor vehicles
• • Execute all functions leading to the accurate submission of claims to insurance companies
• • Manage vendors’ accounts
• • Record and report on all incomes and expenses associated with the unit
• • Manage and generate attendance and absenteeism reports for payroll usage.
• • Monitor and process Work Orders through Fleet Management System
• • Monitor and Update Fleet Listings
• • Liaison with government agencies to aid in the execution of various administrative tasks
• • Assign bearers and drivers for scheduled and/or unscheduled transportation services
• • Assign and monitor the deployment of contracted staff transportation
• • Reconciliation of invoices
• • Assist with onboarding activities
• • Invoicing departments

Required Skills

• • Ability to work effectively in a team environment
• • Good time management and organizing ability
• • Above average proficiency in Microsoft Office and database work
• • Excellent verbal and written communication skills
• • Detail orientated
• • Knowledge of Automotive equipment is a plus, but not required
• • Have a strong appreciation for the need for follow-up leading to the conclusion of tasks

Qualifications

• • Bachelor’s Degree in Business Administration or equivalent
• • 2 Years of work-related experience

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