Organizational Development Officer

Summary

Under the general direction of the Director, Organizational Development, the incumbent is required to perform organizational reviews, conduct research, develop and recommend effective solution for adoption and implementation in the Ministry, restructurings and for the preparation of policy and procedural manuals.

Responsibilities

• • Conducts preliminary surveys to determine and define the objective of the study, scope of study, appropriate methods and techniques to be employed and the requisite terms of reference;
• • Develops detailed plans of action, in collaboration with the relevant parties, including targets and deadlines;
• • Conducts background research to inform job content;
• • Examines relevant statutes, regulations, directives and reports related to the organization, to determine legislative framework for functional responsibility;
• • Collects job related data through interviews, questionnaires and observations, to obtain specific information to inform studies, research, etc;
• • Conducts interviews with staff for systems and procedural studies;
• • Reviews records that will assist in validating findings;
• • Prepares proposed findings and recommendations;
• • Provides feedback on progress of study/research to the Director, Organizational Development.
• • Discusses findings and recommendations with Divisional Heads and senior managers to arrive at consensus;
• • Assists with the reviews of existing organizational structures;
• • Prepares proposed organizational structures to reflect changes, and in keeping with the recommendations made in the study;
• • Develops new and revised job descriptions;
• • Prepares and submits draft reports based on findings of the analysis to the Director, Organizational Development.
• • Prepares and submits final reports of findings and recommendations, assists with implementation of recommendations;
• • Conducts sessions with focus groups in the development/preparation of output focused job descriptions and work plans;
• • Conducts research and analysis of policies, trends and issues related to human resource management and organizational development;
• • Drafts operational manuals that will reflect changes in policy/operations;
• • Develops and maintains a Job Description Bank’s filing system;
• • Develops and maintains a computerized Job Description Bank;
• • Networks with Human Resource Management/Organizational Development practitioners in the public and private sectors, to keep abreast of ongoing and new development in the field and to encourage self-development;
• • Participates in the development of the Unit’s Work Plan;
• • Assists with the preparation of the Unit’s budget;
• • Provides advice to line managers on matters relating to areas within the span of control;
• • Prepares and submits activity reports as required.
• • Performs any other related duties that may be assigned from time to time.

Desired Traits and Characteristics

• • Ability to communicate effectively both orally and in writing
• • Good human relations and interpersonal skills
• • Good decision-making, problem-solving and critical thinking skills
• • Good leadership, networking and relationship-building skills
• • Good skills in teamwork and cooperation
• • Good analytical skills
• • Good planning and time management skills
• • Ability to negotiate and persuade
• • Strong research skills
• • Strong goal/result orientation
• • Keen listener
• • Excellent integrity/ethics exercised in the performance of duties
• • Sound knowledge of Government’s regulations, policies and procedures
• • Strong knowledge of Human Resource Management principles and practices
• • Knowledge of the operations of Government
• • Knowledge of Project Management
• • Proficiency in Data Management tools
• • Proficiency in the use of relevant computer software

Qualifications

• • Bachelor’s Degree in Human Resource Management/Development/Management Studies/Public Administration or its equivalent
• • Formal training in Human Resource Management/Organizational Development
• • Three (3) years’ experience in related area in the Public Sector or in an organization of a similar size and complexity
• • Any other equivalent combination of qualification and experience

Additional Information and Instructions

🗓️ Application Deadline: Applications, accompanied by résumés, should be submitted no later than Monday, 2nd December, 2024 to: 👤 Senior Director, Human Resource Management & Development University Hospital of the West Indies Mona, Kingston 7 📧 Email: hrd@uhwi.gov.jm ℹ️ Subject: Organizational Development Officer (GMG/SEG 1) 🔑 Please include the job title in the subject line of your email. ⚠️ Note: Only shortlisted applicants will be contacted.

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