Director, Mission Accounts (FMG/PA3)

Summary

Under the direction of the Principal Finance Officer, the incumbent ensures the accurate, timely and complete maintenance of the Mission accounts, and the preparation of financial statements/reports for the Missions, in keeping with established performance standards. 💰Salary: $5,198,035 – $6,990,779 JMD per annum.

Responsibilities

• Management/Administration:

  • • Plans, directs and controls the work activities of the section;
  • • Formulating Work Plans;
  • • Representing the Ministry at conferences, meetings and other functions, as directed;
  • • Assigning duties and responsibilities to all officers supervised;
  • • Liaising with other accounting units;
  • • Ensuring that there are adequate systems for scheduling and monitoring work;
  • • Instructing and guiding staff on the technical aspect of the work.

• Professional/Technical:

  • • Ensures the security of accounting records;
  • • Ensures compliance with accounting policies and procedures;
  • • Co-ordinates maintenance of the Missions’ general and subsidiary records and other accounting records;
  • • Co-ordinates and supervises reconciliation of bank accounts;
  • • Monitors the finance and accounting carried out by the Missions;
  • • Plans and organizes quarterly reviews to ensure that utilization of budgetary allocation within the Missions, complements the established priorities;
  • • Ensures that there is a proper system of authorization and expenditure control under which each item of expenditure is subject, and which must be in accordance with prescribed conditions of regularity and propriety;
  • • Supervises preparation of monthly expenditure reports versus budget and annual appropriation accounts of Mission’s, and reviews same for accuracy and completeness;
  • • Provides periodic financial analyses and projections to guide the overseas Missions’ planning and budgeting exercises;
  • • Responds to requests for special reports and information;
  • • Assists with responses to audit queries;
  • • Advises and makes recommendations on Missions accounting matters;
  • • Reviews monthly returns of accounts from Missions;
  • • Provides explanation for variation between budgetary allocation and expenditure;
  • • Ensures accurate and complete financial information is maintained;
  • • Oversees the production of statements/reports;
  • • Checks financial reports before submitting them to the Principal Finance Officer;
  • • Performs any other duties assigned.

• Human Resource Management:

  • • Supervises direct reports, reviews staff performance and recommends training and development programmes.
  • • Manages the welfare and development of direct reports through coaching, mentoring, performance appraisals and training.
  • • Provides leadership to staff through effective setting, delegation and communication of duties and responsibilities.
  • • Participates in the recruitment of staff for the department.
  • • Ensures that staff are aware of and adhere to policies, procedures and regulations of the Ministry.
  • • Performs any other duties assigned.

Required Skills

• • Comprehensive knowledge of Government Accounting principles and practices.
• • Excellent knowledge of the organization’s policies and procedures.
• • Excellent planning and analytical skills.
• • Excellent interpersonal and customer service skills.
• • Excellent presentation, oral and written communication skills.
• • Ability to lead and work in teams.
• • Working knowledge of the relevant computer application software.

Qualifications

• • Bachelor’s Degree in Accounting/Management Studies with Accounting from an approved institution; or
• • ACCA Level 2; or
• • Associate Degree in Accounting – MIND, along with the Diploma in Government Accounting MIND; and
• • Three (3) years’ experience at the management level.

Additional Information and Instructions

Applications, accompanied by résumés, should be submitted no later than Monday, 30th June, 2025, to: Senior Director, Human Resource Management and Development Ministry of Foreign Affairs and Foreign Trade 2 Port Royal Street Kingston 📧 Email: recruitment@mfaft.gov.jm 🔑 Please include the job title in the subject line of your email. ⚠️ Note: Only shortlisted applicants will be contacted.

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