Senior Secretary (OPS/SS 3)

Summary

The incumbent is responsible for providing general secretarial support services to the Housing Policy, Research and Monitoring Branch, to facilitate a smooth functioning of the Unit. 💰Basic Salary: $1,711,060 - $2,301,186 JMD per annum.

Responsibilities

• • Receives and processes incoming mails;
• • Drafts/types routine letters, memoranda and other documents, based on instructions;
• • Actions routine correspondence in accordance with guidelines given;
• • Prepares Minutes of meetings, as required, and types Agenda;
• • Develops and maintains filing systems for the Senior Director, as advised;
• • Contacts officials in other Ministries and Departments to obtain information required by the Senior Director;
• • Gives general support, and managing the routine functions of the Senior Director's office to facilitate the availability and easy flow of information;
• • Directs telephone calls to appropriate officers;
• • Maintains appointment diary and schedule;
• • Responds to telephone calls for the Senior Director and records messages, as required
• • Prepares all documents leaving the Senior Director's Office for dispatch;
• • Maintains an appointment diary and a message log;
• • Performs any other related duties that may be assigned from time to time.

Required Skills

• Core:

  • • Excellent oral and written communication skills
  • • Good interpersonal skill
  • • Team and results oriented
  • • Ability to work under pressure and meet tight deadlines

• Technical:

  • • Knowledge of general office practices and procedures
  • • Knowledge of relevant computer applications

Qualifications

• • CXC or GCE ‘O’Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, plus four to five (4-5) years’ general office experience;
OR
• • Graduated from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, training in the use of a variety of software applications e.g., word processing, database and spread sheets; English Language at CXC or GCE ‘O’Level; completion of the appropriate Office Professional Training Course at the Management Institute for National Development, plus four to five (4-5) years’ general office experience;
OR
• • Successful completion of the Certified Professional Secretary course; proficient in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute; English Language at CXC or GCE ‘O’Level; training in the use of a variety of software applications and four to five (4-5) years’ general office experience plus the appropriate Office Professional Training Course at the Management Institute for National Development.

Additional Information and Instructions

Applications accompanied by résumés should be submitted no later than Friday, 25th April, 2025 to: Senior Director, Human Resource Management and Development Ministry of Economic Growth and Job Creation 7th Floor, The Towers 25 Dominica Drive Kingston 5 📧 Email: human.resources@megjc.gov.jm 🔑 Important: Please include the job title in the subject line of your email. Please note that only shortlisted applicants will be contacted

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