Senior Secretary

Summary

Under the general direction of the General Manager, the Senior Secretary supports the effective and efficient operation of secretarial and administrative services of the Commission. The incumbent will provide general and administrative support for document and information management, meeting coordination, stationery and office supplies inventory, front desk operations, purchasing and equipment maintenance. 💰Salary range $2,190,302 - $2,945,713 per JMD per annum.

Responsibilities

• • Types reports, memoranda, correspondence, email and other documents, as required.
• • Proofreads and edits documentation for spelling, grammar, format, and presentation to the greatest degree of accuracy.
• • Processes incoming and outgoing electronic and paper-based correspondence.
• • Ensures that mail is logged in the appropriate book, opened, stamped (incoming and/or original) and routed to appropriate persons.
• • Ensures that documents leaving the Commission are adequately prepared and dispatched.
• • Schedules appointments and meetings and participates in maintaining diaries for Managerial or Technical Staff.
• • Coordinates and arranges meetings; assists with preparing, organizing, and circulating relevant information and documents for internal and external meetings.
• • Establishes and maintains an effective and efficient electronic and manual filing system that allows for speedy and easy retrieval of documents and/or information.
• • Assists with the coordination of internal and external activities/events; makes travel and accommodation arrangements, as requested from time to time.
• • Makes and receives telephone calls, interacts courteously with clients, conveys messages accurately and routes enquiries appropriately.

Required Skills

• • Excellent oral and written communication skills
• • Strong interpersonal and customer service abilities
• • High ethical standards and integrity in the performance of duties
• • Good time management skills
• • Flexibility and adaptability
• • Ability to multitask effectively in a dynamic work environment

Qualifications

• • Minimum of a Diploma in Business Administration.
• • Certified Professional Secretary (CPS) Accreditation (optional).
• • Four (4) CSEC subjects including Mathematics and English or equivalent qualifications.
• • At least 3 years' experience in a similar role.
• • Proficient in the use of Microsoft Office Suite.
• • Training in Customer Service would be an asset.
• • Sound knowledge of office administration and procedures.
• • Good knowledge of Government operations.

Additional Information and Instructions

Please email your application letter and resume to recruitment@jadsc.gov.jm by April 30, 2025 with "Senior Secretary" in the subject line to: The General Manager The Anti-Dumping And Subsidies Commission 2nd Floor, Jampro Trade And Invest Building, 18 Trafalgar Road, Kingston 10 We thank you for your applications; however, only shortlisted applicants will be contacted.

Share This Job