Summary
The incumbent will provide administrative support to the Senior Director, Transport Policy (International and Land) in order to ensure that the operations of the Unit are carried out in an efficient manner. 💰$2,190,302 - $2,945,712 per annum
Responsibilities
- • Maintains a database on contract procurement and implementation;
- • Compiles, stores and retrieves management data;
- • Researches and provides information to the Senior Director, Transport Policy (International and Land) in the preparation of reports and other documents;
- • Prepares the annual budget and weekly cash flow of the Unit’s expenditure;
- • Reviews and compiles contracts for submission;
- • Responds to queries from stakeholders;
- • Liaises with internal units, portfolio agencies and other stakeholders in response to queries within the sector;
- • Monitors the financial performance of the Branch using the electronic performance monitoring system, and provides regular updates to the Senior Director, Transport Policy (International and Land);
- • Requests and maintains an adequate supply of office stationery;
- • Ensures that telephone bills are reconciled and payments are made in respect of toll calls;
- • Prepares requisition forms for internal expenditure and submits travel and other reimbursable claims to the appropriate Unit;
- • Assists in the preparation of the Corporate and Operational Plan for the Branch;
- • Prints, photocopies, binds and dispatches documents;
- • Maintains an effective general filing system;
- • Prepares resource material and packages for participations of seminars, workshops and retreats;
- • Co-ordinates activities for the Executive Staff meeting, attends meetings, takes notes and prepares Minutes;
- • Takes action Minutes at meetings and circulates them as required;
- • Performs any other related duties that may be assigned from time to time.
Required Knowledge, Skills and Competencies
- Core:
- • Good oral and written communication skills
- • Accountability
- • Ability to work on own initiative
- • Excellent organizing and co-ordination skills
- • Customer focus
- • Professional attitude
- • Good interpersonal skills
- • Ethics and Integrity
- Technical:
- • Excellent Records Management skills
- • Ability to create, compose and edit written material
- • Proficiency in Microsoft Office
- • Excellent knowledge of Government Operations and Protocol
- • Ability to manage workloads and prioritize amongst conflicting demands
Preferred Qualifications
- ★ Diploma in Public Administrative Management, Management Studies or equivalent
- ★ Minimum of two (2) years related working experience
Additional Information and Instructions
Special Conditions Associated with the Job 📍 Long hours in the use of computers, copy and fax machines and other office equipment. 📩 Applications should be emailed to hr@mtw.gov.jm no later than Tuesday, 31st December, 2024 t, to the attention of: The Permanent Secretary Ministry of Science, Energy, Telecommunications and Transport PCJ Building, 36 Trafalgar Road Kingston 10 ✉️ Email: hr@mtw.gov.jm ℹ️ Subject Line: Administrator (GMG/AM 3) ⚠️ Note: Only shortlisted applicants will be contacted.
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