Remote Administrative Assistant

Summary

Growing US Virginia-based, virtual accounting advisory and consulting firm that serves business owners and CEOs by taking on their day-to-day accounting and bookkeeping and providing them with financial strategy is looking for an Administrative Assistant. Salary: $1200 - $1500 USD/month Schedule: Monday through Friday 8a to 5p Eastern with a 1-hour break

Benefits

• • Off all US federal holidays, the day & after before Thanksgiving, and December 24 through January 1.

Responsibilities

• Client Services:

  • • Build healthy rapport and professional relationships through email, virtual meetings and by phone calls
  • • Create and maintain Standard Operating Procedures (SOPs)
  • • Develop, implement, and maintain proper electronic record keeping of documents
  • • Produce quality work with quick turnaround and attentive service
  • • Email & calendar management, travel arrangements, meeting coordination, project management, research, task management, CRM updating and automation creation
  • • Maintain and update website
  • • Social media management prospecting and maintain confidentiality.

• Fractional CFO:

  • • Support and liaison between the CEO and the firm’s clients, team members and outsourced contractors which includes but not limited to scheduling meetings, handle meetings, phone calls, and text-message communications
  • • Reviewing ClickUp tasks, Teams messages, and providing updates and deadline awareness
  • • Keeping track of potential conferences and speaking engagements.
  • • Attend Zoom meetings as needed to provide assistance and act as host to manage chat, Q&A and waiting room
  • • Gathering potential client’s information before sales calls and providing written overview to CFO
  • • Track eligible grants, submit applications and follow-up
  • • Search for potential clients via social media, networking events, and membership directories like ForbesBLK, NAWBO, chambers, etc.
• • And other duties as assigned.

Qualifications

• Required:

  • • At least two years experience working in a small business
  • • General marketing and branding knowledge
  • • Business operations experience
  • • Proficient in Microsoft Office Suite
  • • Proficient in CRM and workflow management
  • • Proficient in virtual meeting platforms i.e. Zoom, Teams, etc.
  • • Successful experience working in a virtual environment
  • • Home office set-up or professional dedicated work environment
  • • Ability to work independently and prioritize assignments with little supervision
  • • Strong interpersonal skills and inquisitive
  • • Excellent communication skills
  • • Strong writing skills
  • • Decisive, thorough and able to communicate clearly and effectively regarding discrepancies and misinformation
  • • Highly organized and detail oriented
  • • Emotionally Intelligent and professional
  • • Strong ability to multitask, prioritize and manage time effectively
  • • Proactive and able to anticipate the needs of executives, with a solutions-oriented approach
  • • High level of accuracy and attention to detail
  • • Proven ability to keep highly sensitive information in confidence and with discretion

• Preferred:

  • • Experience with Customer Relationship Management (CRM) systems i.e. HubSpot, High Level, etc.
  • • Experience with cloud-based document management systems i.e Box, Google Drive, etc.
  • • Experience with cloud-based password management systems i.e. Roboforms, LastPass, TeamPassword, etc.

About HireLatam

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