Senior Project Monitoring Analyst (GMG/SEG 4)

Summary

Under the direction and leadership of the Chief Technical Director, Health Infrastructure Planning & Project Management, the Senior Project Monitoring Analyst is responsible for designing and implementing infrastructural project monitoring and evaluation (M&E) frameworks and activities that strategically provides accountabilities, ensuring efficiency and project success from start to finish. The Senior Project Monitoring Analyst will be responsible for establishing, modifying and monitoring key performance indicators to report and record progress for specific health infrastructural projects within the Ministry of Health and Wellness (MoHW) and its regional health authorities (RHAs). 💰Salary: $6,333,301 JMD per annum

Responsibilities

• Management / Administrative:

  • • Develops Individual Work Plans based on alignment to the overall plan for the section;
  • • Establishes and maintains various Health Infrastructure Project (M & E) Committees/Technical Working Groups that provides insight and makes recommendations for the implementation of improved procedures and systems;
  • • Represents the MoHW at sittings of the Public Administration and Appropriations Committee (PAAC)/ Public Accounts Committee (PAC), meetings, conferences and other fora as needed;
  • • Prepares and delivers presentations related to Health Infrastructure Project matters as needed;
  • • Participates in meetings, seminars, workshops and conferences as required;
  • • Prepares reports and programme documents as required;
  • • Maintains customer service principles, standards and measurements.

• Technical:

  • • Reviews and analyses business cases and prepares scope of works, plans and design documentation to support the effective management of infrastructural project developments;
  • • Analyses business cases and prepares scope of works, plans and design documentation to support the effective management of infrastructural project developments;
  • • Interprets development concepts, plans and designs for implementation in health infrastructure construction projects;
  • • Develops and take an oversight role in the overall work scheduling with project teams, ensuring project milestone dates and appliable standards are met;
  • • Defines construction materials, methods and quality standards and production specifications, plans and drawings;
  • • Coordinates and administers construction engineering activities to ensure that assigned health infrastructure projects are implemented in accordance with plans, designs and specifications;
  • • Prepares, reviews and approves health infrastructure construction budgets and forecasts ensuring alignment with scope of works, plans and designs;
  • • Prepares health infrastructure construction budgets and forecasts ensuring alignment with scope of works, plans and designs;
  • • Undertakes quantitative and qualitative safety, environment and quality risk assessment to ensure acceptable quality of structures and finishes;
  • • Manages project controls framework including project management principles, occupational health and safety, and document & records management mechanisms;
  • • Reviews escalations from direct reports and devise technically appropriate approaches to address engineering issues and breaches;
  • • Escalates project engineering issues and breaches for the attention of Senior Project Engineer for appropriate action;
  • • Analyses project progress and performance reviews concerning the technical, environmental and financial components of the project, ensuring compliance with plans/scope of works/designs and reporting approaches;
  • • Monitors project progress in terms of quality, timeliness and budgets including regular programme review and reporting to the Principal Director – Health Infrastructure Project Development & Management;
  • • Manages consultant, subcontractor & suppliers, ensuring comprehensive scope of works are prepared and included in the tender documentation;
  • • Manages assigned consultants, subcontractors & suppliers, ensuring comprehensive scope of works are prepared and included in the tender documentation;
  • • Provides active professional direction in the supervisory management of works contracts by monitoring the contractors progress and effectively negotiate variations, claims and other issues;
  • • Designs and directs all monitoring and evaluation (M&E) initiatives for health infrastructure projects, including monitoring service/product quality and tracking the progress of activities;
  • • Manages M&E system and process development, creating a framework and procedures for the monitoring and evaluation of all health infrastructure project activities;
  • • Defines and implements the key project performance indicators (KPI), as well as monitor them throughout the duration of health infrastructure projects;
  • • Assists project management team in clarifying health infrastructure project information needs;
  • • Devises mechanisms to supports project staff on ways to properly document, organize and capture project progress and escalation protocols;
  • • Reviews escalations from direct reports and devise technically appropriate approaches to address issues and breaches;
  • • Develops and revises M&E tools and data collection procedures (e.g. logical framework, project performance tracking, indicators, data flow chart, M&E manuals);
  • • Develops and implements monitoring and evaluation tools, systems and other activities in order to collect and analyse data;
  • • Keeps abreast of developments in project changes and progress, in order to advise and recommend tools and strategies to increase project performances and results;
  • • Reviews and recommends ways to facilitate data collection and the flow of data within project teams;
  • • Identifies strengths and weaknesses in existing data collection and management systems and propose solutions;
  • • Performs site visits to verify the accuracy of reports and ensure the quality of project products/services and data collect;
  • • Analyzes changes and patterns in KPI indicator data and performance reports to make recommendations to key project stakeholders;
  • • Ensures that donor, partner, and Senior Management data queries are addressed in an accurate and timely manner;
  • • Supports the Principal Director in reviewing reports for donor partners to ensure high quality reports are submitted on time for a range of health infrastructure projects;
  • • Assists the Principal Director and MoHW Executives in establishing log frames, M&E work plans, and targets during the drafting of donor project proposals as well as throughout the health infrastructure project implementation phase;
  • • Reviews and analyzes periodic reports to identify the causes of potential bottlenecks in project implementation and to enhance quality of reporting;
  • • Documents and utilizes learnings from the health infrastructure project monitoring and evaluation work to influence M&E across the organisation;
  • • Conducts reviews of monitoring and evaluation tools and practices to update and refine the monitoring and evaluation frameworks as the initiatives progress and to support high quality service delivery and improvement;
  • • Advises the senior executive and other programme managers on initiatives to improve health infrastructure projects M&E capability of the organisation;
  • • Produces high-quality project reports on M&E findings that support the initiatives’ priorities and further evidence-based decision making;
  • • Embraces a process of continuous quality improvement, consultation and feedback to customers, in order to guarantee their needs and concerns are met;
  • • Works collaboratively with other project management professional in the branch to design a databases/ICT systems for the maintenance health infrastructure development datasets, and actioning matters related to quality management and monitoring/evaluation;
  • • Provides professional advice and guidance to wide range of internal and external stakeholders on health infrastructure development project function and processes;
  • • Assembles and analyses risk scenarios to determine the likelihood and impact of significant events to the health infrastructure project business processes;
  • • Keeps abreast of health infrastructure development project initiatives (especially concerning M&E) to ensure adherence to international standards and competitiveness.

• Human Resource Management:

  • • Provides leadership and guidance through effective planning, delegation, communication, training, mentoring and coaching;
  • • Evaluates and monitors the performance of staff in the Branch and implements appropriate strategies;
  • • Coordinates the development of individual work plans and recommends performance targets for the staff assigned;
  • • Participates in the recruitment and training of staff of the Ministry;
  • • Recommends succession initiatives, transfer, promotion and leave in accordance with established Human Resource Policies and Procedures;
  • • Identifies skills/competencies gaps and contributes to the development and succession planning for the Division to ensure adequate staff capacity;
  • • Monitors the performance of staff and facilitates the timely and accurate completion of the staff annual performance appraisals and other periodic reviews;
  • • Ensures the well - being of staff supervised;
  • • Effects disciplinary measures in keeping with established guidelines/practices.

• Other:

  • • The incumbent may, from time to time, be assigned duties not specifically outlined within the job description but are within the capacity, qualifications and experience normally expected from a person occupying this position.

Required Skills

• Core:

  • • Oral Communication
  • • Written Communication
  • • Customer & Quality Focus
  • • Teamwork & Cooperation
  • • Integrity
  • • Compliance
  • • Interpersonal Skills
  • • Change Management
  • • Results Oriented
  • • Planning and Organizing

• Technical:

  • • Good understanding of project design and M&E plan development
  • • Good understanding of the design of M&E tools, surveys, surveillance systems, and evaluations
  • • Good knowledge of Project Management Principles and Practices
  • • Good understanding of performance management frameworks and tools in the delivery of business objectives
  • • Knowledge and application of M&E methodologies (e.g., qualitative, quantitative, mixed-method and impact);
  • • Knowledge of M&E planning, implementation, techniques and practices;
  • • Knowledge of strategic planning and performance measurement, including indicator selection, target selection;
  • • Knowledge of designing tools and strategies for data collection and analysis with a focus on capturing outcomes and impacts, and production of subsequent reports;
  • • Knowledge of using data, analysis and visualization software tools;
  • • Sound capability to track project benefits realisation and lessons learnt activities to feed into on-going improvements
  • • Ability to monitor and report on project budgets across the portfolio at stakeholder and Sponsor levels
  • • Advanced IT skills in relation to Word, PowerPoint and Excel and MS Project or other project tool
  • • Good verbal and written communication skills, with the ability to deliver presentation with tact, clarity, enthusiasm and accuracy to widely varied audiences;
  • • A high level of initiative and self-motivation;
  • • Demonstrated interpersonal and negotiation skills;
  • • Aptitude for developing and maintaining collaborative relations with team members both within and outside the Ministry, and for functioning effectively on inter-ministerial and multi-sectoral committees and working groups;
  • • Familiarity with procedures, policies and legislation governing the machinery of government.

Qualifications

• • Bachelor’s degree in Civil Engineering, Engineering, Project Management, Public/Business Administration or equivalent discipline;

• Project Management Certifications, in for example:

  • • Certified Associate in Project Management (CAPM)/
  • • Project Management Professional (PMP)
• • Certification/Training in Monitoring & Evaluation Techniques in Infrastructural Project Management;
• • Five (5) years’ experience in managing, designing, implementing, and evaluating large and multidisciplinary projects.

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • Work will be conducted in an office outfitted with standard office equipment and specialized software.
  • • The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions.
  • • Will be required to travel locally and internationally to conduct site visits and study tours, as well as to attend conferences, seminars and meetings. Additionally, postholders will be exposed to hazardous situations (equipment/chemicals/noise, etc.) and may be required to wear safety attire, such as masks and hard hats, to protect themselves.

Applications with résumés are to be submitted no later than May 2, 2025, to: Senior Director Human Resource Management & Development Ministry of Health & Wellness 40 Knutsford Boulevard Kingston 5 📧 Application can be sent via email to: jobs@moh.gov.jm 📜 N.B. Please include the job title in the subject line of your email. The Ministry of Health & Wellness thanks all applicants for their interest, but only those shortlisted will be contacted.

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