Manager, Asset Management (GMG/SEG 3)

Summary

The role of Manager, Asset Management is to manage the documentation, maintenance and disposal activities for all Assets under the FID Asset Recovery Branch’s control. 💰Salary Range: $5,198,035- $6,990,779 per annum.

Responsibilities

• To improve Asset Recovery and Asset Management.:

  • • Ensures that budgets for Business as Usual and Strategic Initiatives provide adequate funding of the Branch’s operations;
  • • Monitors and manages Branch performance against financial and non-financial targets;
  • • Collaborates with the Directors of the Legal and Investigations Branch to develop and institutionalise the process for identifying potential forfeiture and recovery opportunities;
  • • Ensures that the location of all assets under FID management or supervision can be confirmed;
  • • Ensures that there are systems in place to capture the costs of holding and maintaining assets at the asset levels;
  • • Ensures the effective assignment of compliance functions to maximise the value-add from resources used;
  • • Monitors and follows up all instances of non-compliance with Restraint, Forfeiture, Recovery or Pecuniary Penalty Orders;
  • • Ensures that there is an effective Enterprise Asset Management system in place to ensure a focus on planned rather than emergency maintenance of assets;
  • • Reviews monthly, quarterly and annual cost of holding analyses prepared by the Financial Analyst and takes action in line with delegated authorities.
• To provide Asset management Services to buildings and facilities that are under the control of the Asset Recovery Branch (ARD).:

  • • Provides critical input to development of the Department’s policies relating to risk management for the Assets under ARD’s control;
  • • Monitors and reports on the achievement of scheduled maintenance and upgrading/replacement Plant, Property and Equipment (PP&E);
  • • Ensures the Department’s Asset Management System accurately reflects the Assets managed by this Branch;
  • • Maintains relationships with the utility companies, as necessary, to ensure that supplies of public utilities are sustained;
  • • Champions energy conservation initiatives within the Department, to contain consumption and realize cost savings;
  • • Collaborate with the Procurement Section in the development of tender documents and participates in evaluating tender documents;
  • • Manages, with respect to Restrained/Forfeited/Recovered properties, the refurbishing and repairs of buildings and reinstatement projects for the Department island-wide to include; ➢ Supervising and authorizing all repairs to infrastructure and facilities for the Department island-wide; ➢ Inspecting and validating work done to construct, renovate and maintain infrastructure; ➢ Reviewing and certifying repairs to Civil works, Electrical, Sewage and Plumbing systems and perimeter fencing at locations island-wide;
  • • Validates contractor completion reports.
• To manage and maintain an asset management system where all asset related data is accurately kept prolonging the lifecycle of the Asset and mitigate liability due to poor asset management.:

  • • Ensures effective training of Asset Management System, and emphasis on data quality;
  • • Ensures, on a periodic basis the branch’s operational plan, looking at the Assets scheduled for preventative maintenance and optimizes the plan;
  • • Ensures there is framework (authorities/rules) in place to unify the Asset Management process;
  • • Manages the vendor bidding process and ensures that Service Level Agreements are maintained;
  • • Manages the Asset Management Section’s procurement needs and liaises with the Procurement Section to ensure that goods from suppliers are promptly checked against purchase orders in the Department’s accounting/inventory control system, goods received notes produced and items delivered to/for Assets or taken into storage. All discrepancies are promptly advised to the Procurement team;
  • • Co-ordinates with the Accounts Payables and Cash flow management team in Finance to monitor the status of outstanding vendor invoices and prioritise as needed.
• To support the development of a strong and capable organisation:

  • • Participates in the development of the Branch’s budget, corporate and operational plans and monitors the achievement of the branch;
  • • Establishes performance and development goals for the Branch and manages the performance of the Branch and staff including transferring skills, motivating staff, setting performance targets, monitoring performance and providing feedback;
  • • Ensures that recommended remedial action is taken for all business controls risks identified and agreed to in General Controls Review reports.

Required Knowledge, Skills and Competencies

• Core:

  • • Flexibility & Adaptability
  • • Problem Solving & Critical Thinking
  • • Stewardship Responsibility & Accountability
  • • Communication
  • • Teamwork
  • • Emotional Intelligence
  • • Relationship Building & Networking
  • • Innovative Thinking
  • • Results-Oriented
  • • Change Leadership
  • • Strategic Thinking
  • • Team Leadership
• Knowledge:

  • • Excellent knowledge of Government’s Procurement Guidelines and Contracts Administration;
  • • Ability to interpret working drawings and designs;
  • • Proficiency in the use of computer applications including Microsoft Office and AutoCAD;
  • • Excellent oral and written communication skills;
  • • General knowledge of the fundamentals of artisan skills such as required in plumbing and electrical;
  • • Sound knowledge of government’s asset management policies;
  • • Working knowledge of Finance Administration and Audit Act (FAA Act);
  • • Sound knowledge of office/stores/inventory management;

Preferred Qualifications

• ★ Undergraduate degree or equivalent qualification in Civil or Mechanical or Electrical Engineering or equivalent qualification.
• ★ A minimum of six (6) years’ experience in engineering, facilities management or a related field, three (3) of which must be in a supervisory role.
• ★ Sound experience in contract administration and managing capital projects.
• ★ Experience in the procurement of engineering related items.
• ★ Experience in dealing with matters of a confidential nature
• ★ Previous experience of working as a Team Leader.
• ★ Experience of managing people, resources and activities to deliver strong outcome

Additional Information and Instructions

• ℹ Subject to Polygraph tests and Vetting (inc. background checks);
• ℹ Must possess and maintain good physical abilities to perform in functional areas;
• ℹ Adhere/Maintain Critical deadlines for completion of projects;
• ℹ May be required to work extended working hours, on weekends and public holidays;
• ℹ Ability to cope under pressured working conditions;
• ℹ May come in direct contact with defendants and owners/occupants of forfeited/restrained property (Medium to high risk exposure);
• ℹ Extensive travel across Jamaica with occasional overnighting.