Administrative Assistant

Summary

Reporting to the Regional Sales Manager, the incumbent will be required to initiate and coordinate administrative activities and provide support in data extraction and data analysis that will aid in timely decision making.

Responsibilities

• • Generate reports from SAP, daily, weekly, monthly, etc to facilitate data analysis.
• • Attend meetings, record and disseminate minutes as required; follow-up on action items.
• • To update and advise of the daily sales performance and projection on a timely basis.
• • Update in SAP channel & store specific pricing, as required.
• • To ensure the provision of all regular reports pertaining to meetings attended by the Commercial Manager
• • Coordinate and manage the vacation leave, performance appraisal and training for all members of the department.
• • Provide monthly and year-to-date update of performance of Channels, Regions Sales Representatives, Market Segments, Products and Customers.
• • Coordinate travel arrangements, meetings, and functions as required.

Required Skills

• • Strong numeric and analytical skills
• • Sound communication skills, both orally and written
• • Excellent coordination and organizational skills
• • Ability to communicate with staff at all levels and customer-service oriented
• • Excellent interpersonal skills with the ability to be a flexible team player
• • Ability to work with minimal supervision, to multi-task and cope with changing priorities
• • Ability to pay attention to detail and maintain a high degree of confidentiality

Qualifications

• • Four (4) CXC or GCE subjects, inclusive of English Language and Mathematics.
• • Diploma in Business Administration/Management
• • Bachelor’s Degree in Business Administration/Management, an asset.
• • Excellent grasp of Microsoft Excel (advance level), Word and PowerPoint
• • Minimum of 2 years administrative experience
• • Knowledge of SAP Software

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