Remote Executive & Operations Assistant

Summary

Our client is a multiple business owner that is requiring a great Executive & Operations Assistant to both help them run their businesses as well as keep everything organized in their personal life. The ideal candidate for this role is a highly organized, detail-oriented, and proactive individual with a strong commitment to confidentiality. As a trusted partner, you will support the executive in managing their personal and professional life, ensuring efficiency and productivity. With a focus on technology and communication, you will play a vital role in driving success and achieving goals. Salary: $1,500 - 1,750USD/month Schedule: Monday to Friday, 40hrs/week (ideally Eastern Time but flexible to other time zones)

Responsibilities

• Personal and Business Administration:

  • • Scheduling; Coordinate calendar events, schedule appointments (doctors, travel, etc.), and manage team member schedules.
  • • Payments; Pay nannies via Venmo, process online returns, and handle various invoices.
  • • Finance; File quarterly tax payments, prepare personal budgets, and reconcile bank accounts.
  • • Legal and Administrative; Organize legal, insurance, or administrative materials for businesses.
  • • Technology; Set up Notion for personal and business use, manage website updates, and order office supplies.

• Task Management and Productivity:

  • • Inbox Management; Triage and manage emails effectively.
  • • Task Prioritization; Identify and prioritize tasks, creating SOPs and playbooks in Notion.
  • • Efficiency; Streamline processes, reduce manual work, and optimize efficiency.
  • • Data Management; Organize and manage contact lists, update KPI dashboards, and create home maintenance setups.

• Customer and Team Support:

  • • Customer Service; Respond to Google Reviews and send appreciation emails to employees.
  • • Team Support; Assist with screening resumes, managing licenses and certifications, and facilitating team collaboration.

• Personal and Business Support:

  • • Shopping; Order gifts, groceries, and other items online.
  • • Planning; Help plan events, parties, and social media posts.
  • • Travel; Assist with travel arrangements and bookings.
  • • Gift Selection; Find and purchase gifts for various occasions.

Qualifications

• • Minimum of 3 years of experience working as an executive assistant, operations assistant or similar role within US businesses
• • Great communication skills
• • Great organization skills and time management

About HireLatam

HireLatam is a premier recruitment agency that connects exceptional talent in Latin America with outstanding opportunities in the United States. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.

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