Assistant Human Resource Officer (GMG/AM 3)

Summary

The Assistant Human Resource Officer co-ordinates Leave Administration and maintains Service Records for staff in the Supreme Court. 💰$2,190,302 - $2,945,712 JMD per annum

Responsibilities

• • Updates and maintains Service Records for all members of staff, ensuring that changes in the salaries, leave and study leave, acting, assignment, reassignment, etc, are reflected in the Service Record document;

• Processes Leave Applications including Vacation, Departmental, Casual, No-Pay, Sick and Maternity for employees of the Supreme Court, in keeping with Public Sector policies, procedures and guidelines by:

  • • Determining eligibility
  • • Calculating/generating leave entitlement and resumption date
  • • Updating respective leave records
  • • Liaising with applicants, as necessary
  • • Responding to queries from employees
• • Provides information to staff regarding leave entitlement/leave process, as required;
• • Records all approved leave;
• • Prepares submission for approval of payment in lieu of Vacation, Special Sick Leave, No Pay Leave and Accumulation of Leave;
• • Updates Service Records and Leave Computation for pension process, as requested;
• • Updates PEPAS System and submits retirement documents and information to PAU;
• • Reviews, researches and processes files to assist with Terminal Benefits;
• • Prepares Annual Leave Rosters for Divisions/Units;
• • Monitors Attendance Registers;
• • Monitors and audits Attendance Registers of all Divisions in the Supreme Court;
• • Prepares and maintains Attendance and Punctuality Reports of all Divisions in the Supreme Court;
• • Prepares letters to staff informing them of punctuality and attendance issues in accordance with established standards;
• • Provides advice on Human Resource related matters to the Court staff;
• • Performs any other related duties that may be assigned from time to time.

Required Skills

• Core:

  • • Ability to exercise a high level of integrity and confidentiality on the job
  • • Good oral and written communication skills
  • • Good presentation skills
  • • Ability to use initiative and manage own time
  • • Ability to analyze and solve problems
  • • Ability to work in a team
  • • Good customer service skills
  • • Good interpersonal relation skills

• Technical:

  • • Strong knowledge of leave processing
  • • Sound knowledge of Staff Orders and Public Service Regulations;
  • • Sound knowledge of Human Resource principles and practices
  • • Good knowledge of the organization's policies, procedures and mandate;
  • • Proficient in the use of relevant Computer Applications
  • • Ability to withstand work pressure on an ongoing basis

Qualifications

• • Associate Degree in Human Resource Management or other related field.
OR
• • Diploma in Human Resource Management or other related field;
• • Training in Records and Leave Management would be an asset;
• • Two (2) years experience in a similar position.

Additional Information and Instructions

Applications accompanied by Résumés should be submitted no later than Wednesday, 30th April, 2025 to: Senior Human Resource Officer Human Resource Department Supreme Court Kings Street Kingston 📧 Email: hrd@jamaicajudiciary.gov.jm 🔑 Please include the job title in the subject line of your email. ⚠️ Note: We appreciate all responses but only shortlisted applicants will be contacted.

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