Inventory Officer

Summary

Under the direct supervision of the Office Services Manager, the Inventory Officer is responsible for maintaining proper Inventory records of all the Ministry’s furniture, equipment and assets. The Officer is also responsible for identifying and recommending to the relevant authorities equipment, furniture and assets that should be Board of Surveyed.

Responsibilities

• • Develops and maintains database of all Government furniture, equipment and other assets at Headquarters and overseas Missions;
• • Monitors location of all furniture, equipment and Government assets at Headquarters and obtains reports from overseas Missions;
• • Develops and maintains Master Inventory of furniture, equipment and assets of the Ministry’s Headquarters and overseas Missions;
• • Identifies and recommends all repairs and Board of Survey to the relevant authorities;
• • Installs and maintains all location records within the Ministry’s Headquarters and collaborate to overseas on this matter;
• • Ensures that the conference rooms are prepared for meetings with the provision of desk, chairs and tables, etc;
• • Establishes follow-up mechanisms to address and reconcile any discrepancies that may exist between physical balances and inventory record balances;
• • Reports any breach or inventory loss to the Office Services Manager;
• • Prepares responses to audit queries and submits by deadline;
• • Keeps abreast of changes in policies that relates to inventory management and control;
• • Files copies of the Master, Location and Individual Control Records for all assets;
• • Marks furniture, equipment, machinery and tools;
• • Posts location records in all rooms within the Ministry;
• • Verifies physical presence of assets;
• • Supervises onsite repairs to furniture and equipment;
• • Performs any other related duties that may be assigned from time to time.

Desired Traits and Characteristics

• • Good oral and written communication skills;
• • Strong customer and quality focus skills;
• • Good planning and organizing skills;
• • Good interpersonal skills;
• • Ability to work in a team;
• • Good report writing skills
• • Knowledge of the operations of Government/knowledge of the Ministry’s policies;
• • Proficiency in the use of the relevant Computer applications;
• • Knowledge of the Financial Administration and Audit (F.A.A) Act;
• • Knowledge of Government of Jamaica (GOJ) Inventory Standards and Procedures;
• • Working knowledge of safety regulations;
• • Proficient in Microsoft Office Suite (Word, Excel, and Outlook, PowerPoint);
• • Working knowledge of an inventory management software application;
• • Working knowledge of management principles and practices;
• • Analytical and problem-solving skills

Qualifications

• • Associate Degree in Business Administration, Public Administration, Accounting or other related field;
• • Training in Government Asset Management, Supplies Management and/or Supplies and Purchasing Management;
• • Supervisory Management training with at least one (1) years’ experience leading teams;
• • Two (2) years in Inventory Management and related experience.

Additional Information and Instructions

🗓️ Application Deadline: Applications, accompanied by résumés, should be submitted no later than Monday, 2nd December, 2024 to: 👤 Senior Director, Human Resource Management and Development Ministry of Foreign Affairs and Foreign Trade 2 Port Royal Street Kingston 📧 Email: recruitment@mfaft.gov.jm ℹ️ Subject: Inventory Officer (GMG/AM 1) - Administration, Property and Security Management Department, 🔑 Please include the job title in the subject line of your email. ⚠️ Note: Only shortlisted applicants will be contacted.

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