Payments Officer (FMG/AT 3)

Summary

The Payments Officer is responsible for processing all accounts payables and effecting of relevant payments to staff, and all suppliers/contractors of the Department. Summary of the broad purpose of the position in relation to Government’s goals and strategies: ✓To prepare Commitment and Payment Vouchers ✓To prepare Journal Vouchers ✓To maintain Payment Voucher files ✓To check Claims for Honorarium, Taxi, Supper, Subsistence, Toll, Mileage, and Refreshment Allowances ✓To manage the Petty Cash Imprest ✓To generate Tax Certificates for Contractors’ Levy and Withholding Tax for suppliers 💰Basic Salary: $2,190,302 - $2,945,712 JMD per annum.

Responsibilities

• • Creates Commitment and Payment Vouchers for certification of GFMS
• • Assists in the commitment planning process by determining and classifying commitments according to inescapable, priority and other commitments
• • Assists with the updating of a Commitment Control Register for the Department’s Recurrent Head, by ensuring that warrant allocations are posted correctly and promptly
• • Clears manual Payments on GFMS
• • Prepares Journal Vouchers are accurately
• • Audits of payment vouchers to ensure they are properly maintained
• • Maintains regular contact with internal and external customers
• • Ensures follow-up action as, and when necessary
• • Generates Tax Certificates
• • Performs any other related duties that may be assigned from time to time

Required Skills

• Core:

  • • Good oral and written communication skills
  • • Good problem-solving and analytical skills
  • • Good customer focus skills
  • • Result focus
  • • Integrity

• Technical:

  • • Applies intermediate knowledge of Accounting and Reporting Practices
  • • Intermediate knowledge of required Legislation, Policies and Procedures
  • • Applies appropriate accounting reporting treatment of transaction
  • • Demonstrates general awareness of fraud mitigation actions
  • • Demonstrates and maintain procedures to meet existing and changing financial operations/regulatory requirements
  • • Demonstrates intermediate knowledge of auditing requirement
  • • Monitor various activities and processes and identifies risk for discussion with supervisor and implement agreed corrective actions
  • • Review the accuracy and legitimacy of reports, statements, accounts and related documents to ensure conformance with established/agreed standards
  • • Knowledge of Accounting practices and applications
  • • Comprehensive knowledge of Government Accounting procedures
  • • Working knowledge of relevant computer systems and applications
  • • Working knowledge of the Staff Order and the FAA Act
  • • Knowledge of international Public Sector Accounting Standards (IPSAS)

Qualifications

• • AAT Level 3; or
• • ACCA-CAT Level C/Level 3; or
• • ACCA Level 1; or
• • NVQJ Level 3, Accounting; or
• • Diploma in Accounting from an accredited University or Community College; or
• • ASc. Degree in Business Studies/Business Administration from an accredited tertiary Institution; or
• • Asc. Degree in Accounting, MIND; or
• • Diploma in Government Accounting, MIND, Government Accounting Levels 1, 2 & 3; or
• • BSc. Degree in Accounting or Management Studies with Accounting; or
• • BBA Degree; or
• • Successful completion of three (3) years of any of the Bachelor’s Degree programmes mentioned above.

Additional Information and Instructions

• Special Condition Associated with the Job:

  • • Required to travel locally and internationally;
  • • Pressured working conditions with numerous critical deadlines.

Applications accompanied by résumés should be submitted no later than Friday, 7th February, 2025 to: Director Human Resource Management and Development Accountant General's Department 21 Dominica Drive Kingston 5 📧 Email: careers@treasury.gov.jm ℹ️ Subject: Payments Officer (FMG/AT 3) 🔑 Important Notes: Only shortlisted applicants will be contacted.

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